Human Resource

4 weeks ago

Fort Myers, United States HOUSING AUTHORITY OF THE CITY OF FORT MYERS FLORIDA Full time
Job Details

Job Location
4224 RENAISSANCE PRESERVE WAY - FORT MYERS, FL

Description

Position Title:

Human Resources (HR) Generalist part-time

Reports To:

Executive Director

Date Created:

05/29/2024

FLSA status:

Non-exempt

Approved By:

Marcia Davis

Summary

This role is responsible for daily human resources functions of HACFM including talent acquisition, employee onboarding, managing compensation and benefit plans, training and development, performance management, and employee relations. As an HR Generalist the incumbent will support assigned business areas/units within HACFM and serve as back-up to other business areas/units when needed.

Supervision Controls

The employee receives instructions from the Executive Director. Methods of accomplishing work are generally at the discretion of the employee and the employee may determine priorities within established deadlines. The employee keeps the Executive Director informed of work progress and finished work is closely reviewed and spot-checked for accuracy, completion, and compliance with instructions.

Essential Duties and Responsibilities
  • Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; employee relations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
  • Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
  • Assists with talent acquisition when needed; recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings; conducts or acquires background checks and employee eligibility verifications.
  • Facilitates new hire orientation; assists with employee onboarding by coordinating with managers and new team members a plan for training and development; checks in with new employees at specified intervals; helps organize ongoing training and development initiatives.
  • Provides support to employees and management in various HR-related topics; handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
  • Promotes People and Culture programs to create an efficient and conflict-free workplace.
  • Attends and participates in employee disciplinary meetings, terminations, and investigations.
  • Organizes annual employee performance reviews; takes on additional tasks around performance management.
  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
  • Maintains compliance and required reporting and reconciliation.
  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
  • Assists in development and implementation of human resources policies.
  • Assists in the creation of a work environment that enforces HACFM culture; fosters a welcoming, informative, and respectful experience for all of our employees.
  • Develops strong relationships with senior managers and staff throughout the agency, as well as with external partners; leads, facilitates, and coordinates employee engagement and recognition initiatives.
  • Assists with and coordinates diversity and inclusion initiatives.
  • Gathers and analyzes data with useful HR metrics, such as time to hire and employee turnover rates.
  • Assists in maintaining HACFM Human Resources Information System (HRIS/ Paycom).
  • Performs other duties as assigned.


Qualifications

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills:

Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity of the Authority; uses appropriate judgment & decision making in accordance with level of responsibility.

Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Safety Awareness: Employee is cognizant of his/her surroundings. Follows proper safety procedures and considers the safety of self and others. Identifies, communicates, and assists in the correction of any safety concerns where appropriate.

Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.

Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.

Reliability:Employee demonstrates sound reasoning and critical thinking by making decisions in line with established Authority expectations. Performs work in a reliable manner that is both accurate and timely. Ensures a positive record of attendance.

Responsiveness and Accountability: Demonstrates a high level of conscientiousness. Holds oneself personally responsible for one's own work and does fair share of work.

Education and/or Experience

Bachelor's degree

Minimum of 4 years of proven HR Generalist experience in a middle to small organizations

Training or facilitation experience a plus

Professional HR certification a plus

Strong knowledge of employment and labor laws, and human resources policies and procedures

Excellent communication skills - able to interact with all levels of the organization

Excellent interpersonal, communication, team building and decision-making skills

Self-motivated and flexible; results oriented in a fast-paced environment with deadlines; ability to respond quickly to changing needs and priorities

Demonstrated proactive customer service approach

Must possess a valid driver's license and be insurable under the Authority's plan.

Technical Skills

1. Ability to exhibit a professional, positive attitude, and work ethic.

2. Ability to read and comprehend complex material.

3. Ability to manage time effectively, multi-task, and stay organized.

4. Proactive and independent with the ability to take initiative.

5. Excellent oral and written skills.

6. Proficient in Microsoft Outlook, Word, PowerPoint, and Excel.

7. Proficient with or the ability to quickly learn Human Resources Information Systems.

8. Excellent time-management skills.

9. Ability to identify problems and develop effective solutions.

10. Ability to present information in a clear, organized, and convincing manner.

11. Excellent interpersonal skills.

12. Familiarity with employment-related laws, regulations, and HR best practices.

13. Ability to establish and maintain effective working relationships with co-workers, subordinates, contractors, and other persons outside the Agency.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment. The noise level in the work environment is usually moderate.

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