Academic Records Specialist, Registrar's Office

3 weeks ago

Los Angeles, United States Mount St.Mary's College, Los Angeles Full time
Job Description:

To maintain academic support services that are qualitative, accurate, and above reproach in integrity. This position's primary responsibilities include the transfer of credit input, evaluation of progress toward graduation, and qualitative maintenance of student records under the supervision of the Assistant Registrar. This requires active interaction with academic department chairs, other service departments, and program directors.

Work Location: Doheny Campus (Downtown Los Angeles)

Start Date: Immediately

Applications Deadline: Open until filled

Position Hourly Range: $16.78 - $17.32

Hiring salary can be above the posted pay range if candidate's qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:
  1. Ensures the accuracy, integrity, and security of all students' registration academic records.
  2. Assists with the evaluation of the transfer of credit and carry full responsibility for data input based on decisions regarding the articulation of transfer credit.
  3. Assists with the evaluation of student progress toward graduation; honors calculations and graduation checks.
  4. Assumes major responsibility for the upkeep and maintenance of the registration and academic records software system.
  5. Downloads, prepares, and enters course information for the semester schedule.
  6. Assists in the gathering and entering of data and production of reports, letters, and labels, as needed.
  7. Assists with Cal Grant GPA for Cal Grant applicants (each January and February).
  8. Assists with general office and receptionist duties, and provide general support services to students, faculty, and administrators, as assigned.
  9. Coordinates the development and updating of the Registrar's Office Procedures Manual.
  10. Performs other duties as assigned.


Requirements:

Knowledge:
  • Strong working knowledge of academic requirements within the higher education environment.
  • Strong computer and word-processing, spreadsheet (i.e., MS Excel), database software application skills.
  • Experience with Datatel Colleague Student System is desired.
Abilities and Skills:
  • Effectively prioritize, organize and handle multiple tasks to meet established deadlines.
  • Exercise judgment and decision making.
  • Highly detail-oriented, analytical and accurate.
  • Ability to work well with diverse populations.
  • Superior organizational skills.
  • Strong oral and written communication, prioritization, interpersonal, and customer service skills.
  • Accurate data entry skills at a rate of 45wpm or better.
Education:
  • High school diploma; Bachelor's degree preferred.
Experience:
  • Two or three years of experience within an academic support office.
  • Experience in a Registrar's Office preferred.


Additional Information:

Mount Saint Mary's University's commitment to equity, diversity and justice (EDJ) is steeped in the tradition and legacy of the Sisters of St. Joseph of Carondelet (CSJ), our Catholic identity, mission and values. We are unwavering in our pursuit of inclusion, belonging and antiracism. We aspire to achieve our love of dear neighbor without distinction, which permeates all forms of social identities and human experiences.

We honor and celebrate our similarities and differences. We are committed to the full inclusion of the entire Mount community. Due to historical legacies of exclusion, we offer particular care for underrepresented populations. We define diversity in the broadest sense, including but not limited to, age, differences in culture, citizenship status, disability, family status, gender, gender expression, gender identity, generational history, genetic information, geographic origin, language, political perspectives, mental and physical ability, military service, national origin, race and ethnicity, religion, sexual orientation, size and socioeconomic class.

Welcoming individuals from a variety of backgrounds improves and enriches our learning, living and working environments. Any breach of these values harms our community. Mount Saint Mary's University transforms its culture through the radical pursuit of institutionalized change. We strive for a campus where students, staff, faculty, alumnae and all whom we encounter feel welcomed, valued and are supported to reach their full potential.

As we pursue our never-ending journey toward a more equitable, inclusive and antiracist campus in our richly diverse community, we welcome you.

Application Instructions:

Please submit cover letter and resume.

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters.

A background check will be required.

Employees may disclose their COVID-19 vaccination status with MSMU's Human Resources on a voluntary basis. Some MSMU clinical healthcare partners may require proof of COVID-19 vaccination to work at their facilities. If required, your academic division will inform you.

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