Current jobs related to Municipal Court Coordinator - Casper - City of Casper

Assigned to: Municipal Court Incumbent is responsible for coordinating various compliance related tasks to ensure probation defendants abide by Municipal Court orders. REPORTING STRUCTURE: Receives direct supervision from the Clerk of Municipal Court or higher-level management staff. Monitors, tracks, and advises probation defendants to ensure compliance with all requirements mandated by court orders. Communicates with defendants on a scheduled and unscheduled basis; confirms defendant residences, employment history, and other pertinent information; prepares and submits court documents, forms, and other items necessary for court records. Identifies, evaluates, and proposes probation program modifications as appropriate; makes recommendations for changes to the Clerk of Municipal Court and Municipal Judge. Assists with customer service including answering phones and manning the customer service window; explains court processes and procedures to defendants and members of the general public. Researches and processes warrants, subpoenas, summons, and bond documents; delivers to appropriate agency and tracks service of warrants. Maintains, updates, and manages case files; enters information into applicable databases and/or other systems to collect and maintain records in assigned area of responsibility. Develops, updates, and maintains statistical and related records and reports. Attends court sessions and other related hearings to testify regarding the status of a defendant including any program violations, modifications or other relevant issues. Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor. Performs other duties of a similar nature or level. Knowledge (position requirements at entry): Knowledge of: Policies and procedures related to processing court documents. Legal terminology and basic civil, criminal, and traffic codes. Customer service principles. Basic characteristics, services, and activities of the judicial system and interrelated agencies including municipal court operations. Basic principles and procedures of record keeping and report preparation. Computers and basic software programs. Abilities (position requirements at entry): Ability to: Explain court processing procedures and respond to requests and inquiries. Routinely demonstrate the City of Casper core values. Learn, interpret, and apply City policies, court procedures, laws, and regulations. Maintain attention to detail in a work situation with frequent interruptions. Organize and/or prioritize to be efficient and effective with multiple tasks. Maintain confidentiality. Perform basic math calculations. Respond to inquiries, complaints, and requests. Organize records in an easily retrievable fashion. Understand legal terminology including common acronyms. Maintain accurate court files and records. Maintain a neat and professional appearance. Communicate effectively verbally and in writing. Follow written and verbal instructions. Prepare clear and concise reports. Learn and use applicable software. Follow all City safety rules and procedures and immediately respond to/investigate observations or employee reports of accidents/incidents or unsafe conditions. Skills (position requirements at entry): Skill in: Performing a variety of office and computer tasks. Providing customer service. Public speaking. Maintaining accurate records and logs. Active listening. Typing and data entry. Maintaining confidentiality. Operating in a courteous, knowledgeable, and tactful manner with customers, staff, and the general public. Oral and written communication sufficient to exchange or convey information and receive work direction. Operating modern office equipment, software, and operating systems/applications. EDUCATION and EXPERIENCE High school diploma or G.E.D. required. Associate’s degree in criminal justice, business administration, or a closely related field preferred. Minimum of two years of experience in an administrative support role in court, a judicial agency, law office, or social service agency or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed below. LICENSING AND CERTIFICATIONS None. The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Women, minorities, and individuals with disabilities are encouraged to apply. Employment with the City of Casper is contingent upon a successful background screen and pre-employment drug test. Applicants who have failed a pre-employment screen or have been terminated from the City of Casper are ineligible for employment consideration for 12 months. You will become eligible for consideration 12 months from the date of your incident (pre-employment screen or termination). As a condition of employment, the successful candidate must utilize direct deposit for payroll purposes. Driving records are required for all new employees regardless of the position's driving requirements. If the employee has not held a Wyoming driver's license for the last three years, the employee must provide at their own initiation and expense a driving record from their previous state(s) of residence. Physical and Environmental Conditions: City of Casper employees in data creation and modification, security sensitive or safety and protective positions are subject to pre-employment drug testing. Some employees may be subject to random drug testing if their responsibilities include: Emergency response/rescue Handling or working with hazardous materials, including chemicals as well as solid and liquid waste Operating or maintaining water and wastewater systems Writing or modifying code, maintaining or modifying City data systems including work on networks, servers, and communication systems CDL operations and driving Operating power-driven machinery or equipment Creating or modifying health, financial, security and or risk documents or assessments Working with or directing minors Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Incumbents in this position work indoors in a desk environment and are subject to common noises associated with a customer service/office work including telephones, copiers, and printers. The position requires frequent sitting, typing, and customer contact, both by telephone and in person. #J-18808-Ljbffr