Fiscal Specialist

2 weeks ago

Pullman, United States Pullman Regional Hospital Full time
Pay Range:

$22.97-$33.32 Hourly
Wage offered depends on job-related experience, knowledge, and skills.

Job Title: Fiscal Specialist

Department: Fiscal Services

Reports to: Director of Fiscal Services

Classification: Hourly

Position Overview:

The Fiscal Specialist is responsible for processing invoices organization-wide, as well as providing administrative support for accounting processes. Regular responsibilities include maintaining detailed, accurate, auditable accounts payable records, verifying the accuracy of invoices to be sent for approval, resolving discrepancies, 1099 and sales tax classifications, issuing payments, and keeping supplier accounts current. This position requires a solid understanding of basic bookkeeping and accounts payable principles with the ability to utilize strong analytical and problem-solving skills.

Required Education, Licensure, Certifications, & Experience:
  • High School diploma or equivalent.
  • Two years of full-time experience as a Fiscal Technician or equivalent.
Preferred Education, Certifications, & Experience:
  • College course work.
  • Degree in business or related field, and/or two or more years of paid accounts payable, payroll or accounting experience.
  • Education level or related experience may serve as a substitute for Fiscal Technician experience at the sole discretion of the hiring committee.
  • Experience with Workday.
About the Team:

The Fiscal Services Team is committed to serving our fellow employees, our suppliers, and support the hospital and clinics toward common goals with innovation and dedication. We endeavor to be recognized as an efficient, responsible, trustworthy, and friendly team that is valued by all.

Essential Functions:
  • Assume responsibility for tasks including accounts payable (AP) and/or resource and materials management (RMM) invoice processing, employee expense reimbursements, reconciliation of supplier and credit card statements, and communicating cash needs.
  • Perform outside billing for all non-Epic receivables and follow up on outstanding balances.
  • Use time effectively in order to meet project and month-end closing deadlines.
  • Resolve posting errors and unprocessed AP invoices to conclusion in a timely manner.
  • Review invoices for correct coding, sales tax classification and payables, and 1099 issuance.
  • Regular maintenance of supplier accounts, including verified payment method updates and account inactivation.
  • Prepare monthly Board of Commissioners Payment Resolution Report.
  • Generate and file 1099s on an annual basis.
  • Communicate information related to department workings to team members in a concise and timely fashion, including communication and collaboration concerning any decisions that need to be made that involve a legal or ethical issue.
  • Record appropriate unpaid sales tax and generate monthly reports.
  • Work closely with RMM and department managers organization-wide to ensure proper and timely invoice processing.
  • Actively assist with audit preparation, including maintaining accurate and interrelated financial records.
  • Compare invoices with proper supporting documentation (e.g., purchase orders and shipping/receiving documents) to verify receipt of items ordered and correct pricing.
  • Receive and review invoices and expense reimbursement requests, as well as any supporting documentation, for completeness and compliance with financial policies, procedures and contractual obligations.
  • Educate and provide resources to fellow employees regarding policies and procedures related to expense reimbursement requests, use of company credit cards for approved departmental purchases, and submitting supplier invoices for payment.
  • Maintain and improve upon personal competency related to best-practice of fiscal policies and procedures by actively participating in educational activities. Such activities may include reading trade journals or attending webinars.
  • Complete accurate and timely supplier payments (paper, electronic and credit card), while following invoice due dates and meeting Treasurer submission deadlines.
  • Collaborate with other departments as necessary to complete operational tasks, such as processing garnishment requests for Payroll and printing paper check patient refunds for Patient Financial Services.
Non-Essential Functions:
  • Provide support to other team members as requested to improve departmental efficiency and assist with meeting crucial deadlines.
  • Participate in the resolution of team issues with an open mind, critical thinking and constructive contributions.
  • Maintain time management skills to complete assigned tasks in a timely and efficient manner.
Required Skills:
  • Demonstrated ability to work with numbers and/or data with a high level of accuracy, including experience with data entry (e.g., spreadsheets, databases and/or enterprise systems).
  • Ability to handle a rapidly changing environment while thinking critically and adapting to systematic updates and changes.
  • Confidence in both working independently and as a team, while utilizing the ability to focus on both the details and the big picture, as each task requires.
  • Work efficiently while maintaining a high level of confidentiality and discretion related to the organization's finances and inner workings.
  • Demonstrate initiative and commitment to contributing to the improvement of Fiscal Services' procedures and policies as Pullman Regional Hospital continues to grow.
Physical Requirements:
  • Must be able to remain in a stationary position 80% of the time while working at a computer.
  • This position requires occasional movement to access file cabinets, operate office machinery (e.g., phone, scanner, copier, printer, mail machine, etc.) and walking to visit other departments to facilitate efficient operations.
  • Regularly operates a computer and other office productivity machinery, such as calculator, copy machine, and scanner.
  • Maintains a high level of efficiency and accuracy when using a keyboard, including 10-key calculations and data entry.
Environmental Conditions:
  • Location: Inside.


Travel Requirements:

None

We believe Pullman Regional Hospital is extraordinary.

We are an independent, patient and employee-focused, award-winning organization with a unique, collaborative and inclusive culture.

On a daily basis, our 600+ employees serve patients and communities through Pullman Regional Hospital, the Foundation, and our growing network of clinics. We are one of the largest employers in Pullman, WA, and a community leader in healthcare activities. Together, we continue to raise the bar of expectation for quality healthcare and the patient experience. In this way, the extraordinary for all others becomes the expected at Pullman Regional.

Our greatest asset is our people. That's why we hire passionate people who are aligned with our mission to nurture and facilitate a healthier quality of life for our region.

If you have a passion for health and healing, enjoy helping people, and want to work for an organization that values a growth mindset, we can't wait to meet you