Budget Analyst

2 weeks ago

Rockville, United States ACI Federal Defunct Full time
ACI Federalis seeking a Budget Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute on Drug Abuse (NIDA) located in North Bethesda, MD.

Overall Position Summary and Objectives The purpose of this position is to provide budget analysis services in the The National Institute on Drug Abuse (NIDA) Financial Management Branch (FMB) to support the NIDA mission.

Deliverables:

Work Details:
  • Monitor, review, and reconcile information relating to commitments, obligations, expenditures and reimbursable orders. 1
  • Assist in processing inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels. 2
  • Prepare, analyze and track budget and financial reports. 3
  • Work with staff on the planning, developing, formulating, preparing, executing and/or monitoring for budgets of the Institute. 4
  • Performs routine budget execution functions for assigned budget area and monitors, reviews and reconciles information relating to commitments, obligations, expenditures and reimbursable orders.
  • Identify potential issues and discuss with staff.
  • Work with staff on the development of annual work plans and schedules for the execution of approved budgets.
  • Work with Budget Program Analyst to manage central expenses.
  • Work with staff on the executing and/or monitoring for budgets of the divisions and programs of the Institute.
  • Provide assistance with budgetary and financial management services.
  • Work with staff on budget preparation and administration.
  • Provide assistance with budgetary and financial management services.
  • Reviews obligating documents in accounting system for accuracy and prepares reports.
  • Monitor and analyze funding plans and organization spending projections; prepare justifications as required.
  • Obtain, organize and maintain necessary documentation requiring signatures.
  • Conduct review of obligating documents in accounting systems.
  • Document and manage business partner agreements through Excel-based logs.
  • Process inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels.
  • Document and analyze data changes and update systems appropriately.
  • Perform detailed budget analysis on various budget categories and information submitted by the divisions and programs of the Institute.
  • Prepare budget charts, graphs and tables using Excel and PowerPoint for use by budget office staff.
  • Update various spreadsheets pertaining to procurement, budgets, awards and extramural grant awards.
  • Create, maintain and monitor various databases; provide reports on information stored in databases.
  • Perform detailed budget analysis on various budget information.
  • Prepare budget charts, graphs and tables using Excel and PowerPoint for use by internal and external NIH requestors.
  • Performs analysis of financial and accounting records to determine financial resources and budget allocations.
  • Assist with all phases of the budget process to include formulation, monitoring, presentation and execution.
  • Analyze data and produce financial reports to be used by staff in determining financial resources and budget allocations.
  • Perform specialized duties for agency and IC agreements, gifts funds and requests for use of appropriated funds.
  • Notify senior analysts of issues regarding budgetary concerns such as deviation from policy or special exceptions.
  • Work with staff to prepare for budget meetings; coordinate with budget officer and staff.
  • Keep current on budget and NIH policies and procedures and keep updated reference materials to provide staff with changes.
  • Reviews expenditures and monitors budget status and develops detailed budget reports.
  • Perform a broad range of data analytics for Budget Program Analyst so that the Institute can make data informed decisions on resources; identify trends, gaps and potential cost savings.
  • Monitor and analyze funding plans and organization spending projections.
  • Work with budget analysts in preparing the end of year reporting.
  • Work with staff to gather and print information for budget spreadsheets.
  • Reconcile contract invoices and create projections based upon historical data.
  • Research and query data in order to prepare the annual briefing and budget materials which serve as a resource for the budget office and scientific staff.
  • Provide budgetary and financial management services.
  • Maintains and updates databases, monitors and verifies accuracy of data, and identifies errors and performs corrections.
  • Prepare budget charts, graphs and tables for use by internal and external NIH requestors.
  • Monitor and verify accuracy of data; identify errors and perform corrections.
  • Update budget system with allocations and expenditures. Identify errors and make corrections.
  • Maintain and update databases; monitor and verify accuracy of data; identify errors and make corrections.
  • Reconcile all budget formulation files, spreadsheets, and internal reports.
  • Track all expenditures and transfers against the budget throughout the fiscal year.
  • Develops fiscal spreadsheets for tracking budgets and provides summaries for evaluation of spending patterns.
  • Develop and maintain budget presentation master files and spreadsheets.
  • Update spreadsheets pertaining to procurement, budgets and awards.
  • Develop, update and maintain spreadsheets for tracking budgets.
  • Prepare spreadsheets to analyze information.
  • Develop methods and procedures to enhance the financial monitoring and management of programs; assist in development of operating guidelines.
  • Assemble and analyze accurate financial data for presentation to senior management to make critical decisions.
  • Work with staff on the preparation of cost estimates for projects and activities.
  • Collaborate with Budget Team staff to estimate fiscal year and end-of-year budgets.
  • Prepare data summaries for presentation to the various oversight and advisory groups.
  • Gathers financial information and develops spreadsheets to support coordination of budgetary activities.
  • Gathers financial information and develops spreadsheets to support coordination of budgetary activities.
  • Monitor and analyze expenditures and organizational spending plans to assist with budgetary activities.
  • Populate and maintain budget formulation master files and spreadsheets for use in coordinating budget planning activities.
  • Process inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels.
  • Develops fiscal spreadsheets for tracking budgets and provides summaries for evaluation of spending patterns, comparative projections and spending plans.
  • Develop, update and maintain spreadsheets for tracking budgets.
  • Provides internal audits and annual site reviews of contracts.
  • Conduct management reviews or audits of financial data and reports and provide appropriate summary conclusions.
  • Provides detailed, comparative projections of financial data and spending plans.
  • Monitor and analyze funding plans and organization spending projections; prepare justifications as needed.
  • Provide detailed, comparative projections of financial data and spending plans.
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Bachelor

Additional Qualifications:

Field of Study
  • Accounting
  • Finance
  • General Business
  • Business Economics
Software
  • Financial and/or accounting systems
  • SharePoint
  • MS Office
Skills
  • Allocation review and planning, knowledge of the Federal Acquisition Regulations (FAR)
  • Annual budget preparation and reconciliation, funds tracking and auditing
  • Invoice review and processing
  • Strategic financial planning
  • Account reconciliation
  • Fiscal year closeout
  • Statistical analysis
  • Requisition management
  • Data analytics
  • Pivot tables
  • Invoicing


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