Senior Event Coordinator

2 weeks ago

Dayton, United States Impact XM Full time

Senior Event Coordinator Cranbury, NJ | $60,000 - $70,000 | Full?time | 6 days ago What Youll Do Provide day?to?day coordination support to Producers and Event Managers for live, digital, and virtual events. Maintain project trackers, timelines, and deliverables across MES and EXP programs. Assist with pre?production, production, and post?production tasksincluding documentation, vendor communication, and asset tracking. Partner with Event Managers on venue logistics, travel, registration, and on?site operations.

Track and manage tasks, budgets, and deliverables within internal project management systems. Support PO creation, invoice processing, and vendor payment reconciliation. Keep production documentation, schedules, and estimates organized and up to date. Coordinate communication across internal departments (Creative, Production, Finance, Operations, Digital Solutions).

Prepare and distribute meeting agendas, notes, and action items. Support on?site event executionincluding setup, rehearsals, and vendor coordination (up to 30% travel). Contribute ideas for improving processes and driving efficiency across teams. What You Bring Bachelors degree (B.

A. or B. S.) or equivalent professional experience. 24 years of experience in event, experiential, or production coordination within an agency or corporate environment. Familiarity with event logistics and production processes across live and virtual platforms. Strong understanding of project timelines, budgets, and deliverable tracking.

Proficiency with Microsoft Office and project management tools (e.g., Monday, Smartsheet, Asana).

Experience

with budgeting systems, PO creation, and invoice processing. Excellent written and verbal communication skills. Ability to manage multiple priorities and thrive in a fast?paced, collaborative setting. Work Environment Typical office environment with moderate noise levels.

Domestic and occasional international travel required (approximately 30%). Weekend or extended hours may be required during event delivery periods. #J-18808-Ljbffr

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