Director of Operations
1 month ago
Job Summary
The Operations Director works closely with the Executive Director to plan and implement fundraising campaigns, maintain donor recognition to support programs, and oversee administrative operations. All aspects of this position are to be aligned with the NPSF policies and procedures and carried out with the Executive Director and/or Board of Directors approval.
Essential Functions
Responsible for donor stewardship process and timeline
Maintain donor database
Follow accurate and timely gift processing standards
Produce regular statistical information and giving reports
Prepare tax letters and ensure timely acknowledgment of donors
Ensure the integrity and confidentiality of data
Assist with fundraising campaigns/events and facilitate bulk mailings
Assist with writing grant proposals and developing fundraising opportunities
Assist with solicitations of gifts and event sponsorships
Research, identify, and maintain a list of prospective donors
Process accounts payable, maintain financial records, assist with budget preparation
Prepare monthly financial reports, including balance sheets and income statements
Work with contract accountant to reconcile financial records, produce documents for an annual audit, complete 990 form, and generate information for 1099s
Maintain historical documentation of programs and awards
Assist with coordination of classroom grants and other NPSF programs
Manage and maintain records in QuickBooks, Bloomerang, and Excel/Sheets
Maintain inventory of Foundation printed and promotional materials
Maintain inventory of office supplies
Arrange and coordinate NPSF meeting details and preparation
Assist with various board committee tasks
Assist with the implementation of a social media strategy
Answer incoming calls and take messages as needed
Perform related work as assigned
Preferred
Knowledge of QuickBooks, Bloomerang, and Excel or similar databases and software
Professional written and interpersonal communication skills
Ability to prioritize and manage multiple projects efficiently
Experience planning large-scale events and fundraisers
Position Details
Reports to NPSF Executive Director
Part-time, hourly position 25 hours per week following a consistent schedule
Work schedule follows Norman Public School District’s Academic Calendar
Work schedule flexibility offered during June and July
No insurance or retirement benefits provided
Interested candidates should send a resume, cover letter, and references to Alesha Leemaster at aleshaleemaster@npsfok.org.
Job Type: Part-time
Expected hours: 25 per week
Benefits:
Flexible schedule
Work Location: In person
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