Director of Operations

1 month ago


Norman, United States NORMAN PUBLIC SCHOOL FOUNDATION Full time

Job Summary

The Operations Director works closely with the Executive Director to plan and implement fundraising campaigns, maintain donor recognition to support programs, and oversee administrative operations. All aspects of this position are to be aligned with the NPSF policies and procedures and carried out with the Executive Director and/or Board of Directors approval.

Essential Functions

Responsible for donor stewardship process and timeline

Maintain donor database

Follow accurate and timely gift processing standards

Produce regular statistical information and giving reports

Prepare tax letters and ensure timely acknowledgment of donors

Ensure the integrity and confidentiality of data

Assist with fundraising campaigns/events and facilitate bulk mailings

Assist with writing grant proposals and developing fundraising opportunities

Assist with solicitations of gifts and event sponsorships

Research, identify, and maintain a list of prospective donors

Process accounts payable, maintain financial records, assist with budget preparation

Prepare monthly financial reports, including balance sheets and income statements

Work with contract accountant to reconcile financial records, produce documents for an annual audit, complete 990 form, and generate information for 1099s

Maintain historical documentation of programs and awards

Assist with coordination of classroom grants and other NPSF programs

Manage and maintain records in QuickBooks, Bloomerang, and Excel/Sheets

Maintain inventory of Foundation printed and promotional materials

Maintain inventory of office supplies

Arrange and coordinate NPSF meeting details and preparation

Assist with various board committee tasks

Assist with the implementation of a social media strategy

Answer incoming calls and take messages as needed

Perform related work as assigned

Preferred

Knowledge of QuickBooks, Bloomerang, and Excel or similar databases and software

Professional written and interpersonal communication skills

Ability to prioritize and manage multiple projects efficiently

Experience planning large-scale events and fundraisers

Position Details

Reports to NPSF Executive Director

Part-time, hourly position 25 hours per week following a consistent schedule

Work schedule follows Norman Public School District’s Academic Calendar

Work schedule flexibility offered during June and July

No insurance or retirement benefits provided

Interested candidates should send a resume, cover letter, and references to Alesha Leemaster at aleshaleemaster@npsfok.org.

Job Type: Part-time

Expected hours: 25 per week

Benefits:

Flexible schedule

Work Location: In person

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