Supply Chain Export Coordinator

Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The companys portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products. Job Summary The Supply Chain Export Coordinator coordinates and manages the export of goods in accordance with international trade regulations and company procedures. This position oversees operations from booking to delivery through collaboration with internal teams, freight forwarders, carriers, and regulatory authorities. SAP training and process development. Support cycle count reconciliation. Support preparation of international documentation, primarily commercial invoice generation. Assist with sales orders and work with DELA to resolve open orders. Quality assurance and inspection activities. The Supply Chain Export Coordinator to support the Sr. Manager, Inventory Control & Logistics, or Import-Export Manager. This role works with Global Supply Chain teams on ITAR/EAR regulations, OFAC compliance, and trade compliance program implementation. Responsibilities: Quality and Inspection Activities: Inspect inbound parts, sub-assemblies, and finished goods for visible defects, including scratches, dents, contamination, or packaging damage. Confirm product identification with purchase orders, packing lists, or ERP records. Utilize measuring tools such as calipers, micrometers, height gauges, and plug gauges to verify critical dimensions as required. Document inspection results in the ERP system and attach records to the shipment file. In-Process Inspection Verify assembly activities and ensure parts meet drawings, specs, and sampling plans. Note discrepancies; elevate non-conformance to Quality Operations. Collaborate with assembly/warehouse teams to resolve issues before shipment. Final/Pre-Shipment Inspection Confirm order accuracy, labeling, documentation, and packaging. Check ITAR/EAR compliance by part number and classification. Complete and file the Inspection Report in ERP/SAP. Documentation & Reporting Fill out checklists and reports for each batch/order. Enter inspection data into ERP/SAP immediately. Notify Quality Operations or Export Compliance of any non-conformances. Keep records for audits, including defect photos if needed. Sampling & Acceptance Use SOP sampling plans. Accept or reject lots, send rejected material for MRB review, and identify it clearly to prevent shipment. Compliance Follow internal procedures (21 CFR 820, ISO). Support export compliance (ITAR/EAR/OFAC) and keep documentation traceable per company policy. Business and Logistics Activities: Coordinate and monitor exports to ensure timely, accurate shipments. Act as backup for Documentation Specialist and assist with export documents. Generate commercial invoices and support international documentation. Help manage sales orders and assist Client with open order clearance. Assist with cycle count reconciliation. Support SAP training and process development. Ensure compliance with EAR, ITAR, and customs laws. Work with customs brokers, freight forwarders, and carriers on shipments. Track, trace, and resolve shipment issues. Oversee trade compliance with export laws and company policies. Stay updated on international trade regulations. Coordinate with sales, procurement, and warehouse teams to meet demand. Address international shipping queries and documentation requests. Provide general support to the Supply Chain Department. Perform other related duties as assigned. Understand Mizuho OSIs business objectives and the relationship between the Department and those objectives; to support and follow the Corporate Vision, Mission & Values Statements, to maintain the services and quality levels set by Mizuho OSI, and to continually enable Mizuho OSI to be a great place to work. Understand, follow and support Mizuho OSIs internal Quality System policies, procedures and work instructions including but not limited to applicable external regulations (21 Code of Federal Regulations Part 820 Quality System Regulations and applicable International Standards). Qualifications & Requirements: Bachelors degree in Business with specialization in Supply Chain or Logistics, or equivalent combination of education and experience is required. At least 5 years of overall related work experience required. Individual must be bilingual in English and Spanish. At least 3 years of demonstrated work experience applying import/export regulations. At least 2 years of experience working in export/trade and ITAR/EAR compliance and a minimum of 2 years of experience in the medical device industry or related field is required. Experience with MS Office365 required; ERP systems, such as SAP preferred. Attention to detail with the ability to communicate effectively with all levels of management within the company, as well as with US Government officials as required. Knowledge of Incoterms and export codes, (example: schedule B), taxes and tariffs. Ability to clearly express oneself verbally and in writing effectively with employees and other business contacts in a courteous and professional manner. Excellent customer focus with a high sense of urgency. Ability to provide excellent interpersonal and communication skills. Ability to function calmly in a fast-paced environment managing multiple priorities simultaneously. Ability to positively manage situations of a dynamic nature; to modify plans, actions, and decisions in light of changing situations and circumstances while still meeting, or proposing modified, deadlines. Experience with domestic and international 3PL for product and distribution strategies. Strong ability to conduct a comprehensive analysis prior to making a decision. Erroneous decisions have the potential to impact achievement of business objectives. Able to travel up to 10% with some weekend travel within the United States and internationally. Ability to lift up to 20 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will be based onsite in San Diego. Salary: $80,000 to $91,000 annual salary depending on experience. Includes a comprehensive Benefits plan and potential annual bonus. EOE STATEMENT Mizuho OSI is an Equal Opportunity Employer and makes business decisions based on job related criteria only. Company policy prohibits unlawful discrimination based on race, color, religious creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, sexual identity, or any other consideration made unlawful by federal, state or local laws. Mizuho OSI conducts criminal conviction background checks and drug screening through a third-party screening vendor which includes searches of address history, criminal convictions, court records, education verification, employment verification, and reference checks. In addition, depending on the nature of the position for which you are applying, a motor vehicle driving report, a credit report, and/or ID checks in other non-U.S. countries are also included. Criminal conviction background checks will run after an applicant has received and accepted a conditional offer of employment. After a conditional offer is made and before any background check is performed, applicants will receive background check disclosure and consent forms under state and federal laws, such as the Fair Credit Reporting Act and the Investigative Consumer Reporting Agencies Act. Existence of a criminal record is not an automatic bar to employment. An assessment will be made about whether the conviction has a direct and adverse relationship to the job in question.No job offer will be withdrawn, and no adverse action will be taken against any employee, based on the results of a criminal conviction background check, without an individualized assessment of whether the applicants conviction history has direct and adverse relationship with the specific duties of the job in question. Top Reasons To Join The Mizuho OSI Team Privately held company with a tradition of market leadership and best-in-class innovation Fast-paced entrepreneurial culture focused on dramatically improving patient outcomes through personal empowerment Emphasis on continuous improvement and celebration of our values of R.E.S.P.E.C.T. and the Mizuho OSI Way. Create innovative solutions designed and manufactured at our HQ in Northern California The Mizuho OSI Way We commit to your satisfaction. If you are dissatisfied, we will strive to make it right. We do things the right way. We commit to hire people with competence, generosity and a caring attitude. We motivate our employees to use their individual strengths to provide creative solutions, changes, and innovations. We anticipate your needs through customer experiences, thus nurturing our relationships. Dare to go further. Care to do more. BENEFITS At Mizuho OSI, we believe better solutions and decisions are born of diversity and are proudly an EEO/AA employer. We offer a comprehensive benefits package that includes: medical, dental, vision, life insurance, 401k with matching, educational assistance and more. FOR OUR SERVICE MEMBERS AND VETERANS Mizuho OSI values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at Mizuho OSI, please contact HR at (510) 429-1500. FOR PERSONS WITH DISABILITIES If you are a person with a disability or a disabled Veteran and are applying for a job with Mizuho OSI, we would like to ensure your application process goes as smoothly as possible. If you need additional assistance, information or answers to your questions, feel free to contact HR at (510) 429-1500. #J-18808-Ljbffr