Purchasing Manager

Are you ready to join a company that's not just a workplace, but a legacy? Welcome to Grand + Benedicts, where innovation meets tradition and where every employee is valued as a pioneer.

Founded in 1980 by Frank "HF" Phillips, Grand + Benedicts is the fusion of two stalwarts in the industry: Grand Store Equipment and Benedicts Display. What started with seven employees has now burgeoned into a global presence, with over 100 dedicated individuals driving our mission forward.

At Grand + Benedicts, we're more than just a company—we're a tight-knit community. Our culture is rooted in heart, where every individual matters, and every client is treated as a VIP. Whether it's a multinational chain or a quaint mom-and-pop shop, we approach each project with the same fervor and attention to detail.

But it's not all about work. We believe in striking a balance between professional excellence and personal well-being. Located in a modern, riverside building with breathtaking views of Mt. Hood, our workplace offers the perfect environment for growth and relaxation. Whether it's kayaking during lunch breaks, unwinding with a book on our deck, or indulging in recreational activities like yoga and steam rooms, we prioritize the holistic development of our team.

If you're passionate, skilled, and eager to be part of a dynamic community that values both hard work and play, then Grand + Benedicts is the place for you. Join us in shaping the future of retail and discover a career where your talents are celebrated and your well-being is paramount. Apply now and become a part of our enduring legacy.

POSITION:

Purchasing Manager

CLASSIFICATION:

Exempt

BASIC FUNCTIONS: PRIMARY:

To manage the Purchasing functions of Grand + Benedicts, Inc. in a profitable manner. SECONDARY:

To support the COO in general, as needed.

REPORTING:

The Purchasing Manager reports directly to the COO. The following positions report directly to the Purchasing Manager: Buyer(s) Inventory Control Specialist(s)

AUTHORITIES:

The following are granted to the Purchasing Manager: To exercise the responsibilities and perform the duties of this position. This includes full decision-making authority for all responsibilities and duties managed, within the guidelines provided by the company’s Employee Manual and Operations Manual(s). To recommend the hiring, firing and changing the compensation and/or duties for employees of the Purchasing department. To negotiate and purchase inventory and supplies sufficient to meet customer and operational demands; doing so in a manner that conforms to established company guidelines. To implement and enforce approved company operating policies in the Purchasing department. To delegate this position’s duties to directly reporting subordinates as necessary.

PRINCIPAL DUTIES : In addition to performing the duties of subordinate when necessary, the Purchasing Manager performs the following: Directs the purchase of all product lines, office supplies, equipment, printed materials, warehouse equipment, packaging materials, etc. Assigns vendors to specific Buyers. Trains direct reports in all aspects of their job(s) and establish best practices. Holds employees accountable for meeting commitments, establishes metrics and monitors them monthly. Regularly checks the quality of work done. Follows and recommends improvements to the Company’s general purchasing policies. Notifies COO of requisition requests that exceed the established authority. Maintains good relationships with suppliers and vendors/representatives including developing strategies that encourage vendor loyalty and lower prices. Interviews vendor reps and recommends purchase of new products and the deletion of other products in the line(s). Negotiates prices and makes purchases of quantity items in relation to the best purchase price. Maintains an approved vendor list and ensures that those authorized to requisition purchase have it. Develops all systems and methods essential to his/her function. Establishes and maintains all economic order quantities, reorder points, min/max order quantities and lead-time schedules for all standard inventory items. Adjusts and solves problems with suppliers; approves supplier’s invoices. Develops, implements and maintains procedures for handling returns to vendors. Assists other departmental heads in answering questions, expediting deliveries, product application, etc. Keeps abreast of new products, trends, prices, etc. and advises supervisor accordingly. Ensures computer system(s) are updated with current information including part numbers, prices, costs, etc. May prepare special reports for management as requested. Meets regularly with Director of Sales to maintain awareness of pending large sales. Continually improves existing skills and develops new skills through reading and training that enables more effective leadership. Keeps sensitive work, schedules, and other company information confidential. Performs other duties as assigned.

RESPONSIBILITIES : The Purchasing Manager is responsible for the following: Adhering to the codes of the company’s Employee Manual. Maintaining a constructive environment at work. This includes self-evaluating work performance, on a fair basis. Interviewing, evaluating, hiring, training, motivating, supervising and disciplining all direct reporting personnel. This includes ensuring that all newly hired employees have completed all necessary documentation prior to their start date, and terminating intractable personnel when necessary. Adhering to departmental operating guidelines. Providing insightful and enthusiastic teamwork that result in positive attitudes and morale. Working well with coworkers and supervisors, avoiding conflicts and confrontations that result in a tense and unproductive working environment. Participating in trainings when needed, including learning product knowledge and procedural proficiencies. Conducting all operations within established budgets. Using and submitting all forms and reports in a complete, accurate, and timely basis. This includes respecting and maintaining proper filing systems. Maintaining a reasonable work environment and obeying safe working practices. Treating customers with courtesy at all times. Maintaining confidentiality on all corporate subjects so classified.

PERFORMANCE REQUIREMENTS : The following are required for the Purchasing Manager: Gross Profit: to meet or beat all established gross profit targets. Expense Control: Operate assigned departments expense budgets within a variance of +/- 5%. Reporting: All periodic reports as required by the COO are prepared accurately and on time. Corporate Policies: All approved corporate policies are implemented and enforced within the Purchasing Department. Goals and Objectives: Goals and objectives for short and long-term planning are established, implemented and reviewed at least once every 90 days; and monitored monthly. Communications: Attend regular management meetings and participate as required by the COO. Regularly solicit suggestions for improvements from all employees of the Purchasing Department . Hold monthly meetings with employees of the Purchasing Department. Keep all communications with employees open, cordial and courteous so as to encourage employee feedback on critical issues facing the company. Personnel: All direct reporting personnel have a current (within the last 12 months) performance evaluation with an overall rating of satisfactory or better. Develop and manage and action plan for performance improvement when necessary.

EDUCATION / PERFORMANCE REQUIREMENTS : The Purchasing Manager should possess the following minimum skills and/or education: High school diploma or GED required. Bachelor’s degree or equivalent in a related discipline required. Related experience will be considered. Five (5) years of Purchasing Management experience required. Three (3) years of people management experience required. Experience with MRP and/or Warehouse Management system required. Work well independently as well as within a team. Excellent written and verbal communications skills and demonstrated ability to interact effectively with management, customers and team members. Working knowledge of production process is preferred. Strong computer skills required. Primarily Excel, Work, and Outlook. MAS200 and Crystal Reporting experience preferred.

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