Corporate Event Coordinator
2 weeks ago
Come join our Rocket Ship and be part of Compass Datacenter's purpose to make lives better by providing the world's technology leaders with a secure place to plug-in wherever they grow. We provide custom, move-in ready data centers from edge deployments to core facilities serving hyperscale, cloud and enterprise customers. At Compass we have our sights set on leaving a legacy imprint on the data center industry. By putting Culture first, we can show this not only produces results, but more importantly, can change lives.
Compass is seeking a Corporate Event Coordinator to join our Administration team in Dallas, TX.
We are looking for a candidate who can expertly plan, coordinate, and execute a wide range of events, including corporate, community, and office activities. The Corporate Event Coordinator will be responsible for managing logistics, coordinating catering, procuring materials, and ensuring seamless event execution. This exciting role will boost employee engagement, foster community connections, and offers a unique chance to be at the heart of our event planning and execution. You'll play a key part in creating a vibrant corporate culture and making a positive impact in our community.
Responsibilities:
+ Manage and coordinate all aspects of corporate events.
+ Plan and manage event setups, including tents, chairs, signage, and other necessary equipment.
+ Ensure all logistical aspects and support for all events (Dallas office events, community events, datacenter campus events, marketing events, etc.) and be ultimately accountable for the vendor management of events (ensuring Actions & Words are One).
+ Manage on-site logistics during the event, including registration, attendee assistance, and troubleshooting any issues that arise.
+ Arrange catering services for various events, ensuring dietary needs and preferences are met.
+ Manage relationships with catering vendors and oversee meal delivery and setup.
+ Source and manage photo props such as shovels, scissors, hard hats for groundbreaking ceremonies, ribbon cuttings, and other events.
+ Oversee the setup and teardown of the events.
+ Organize company participation in community events and activities, such as fun runs, holiday events, and service projects.
+ Plan, design, and execute monthly office birthday celebrations, employee appreciation events, corporate special events and the annual holiday party.
+ Organize the monthly Foodie Lunch with the CEO, managing all related logistics and details.
+ Lead and coordinate the efforts of those assisting with events, including assigning tasks and responsibilities.
+ Develop detailed event plans, timelines, and budgets.
+ Manage the event budget, tracking all expenses and ensuring the event stays within financial constraints.
+ Negotiate contracts with vendors to obtain the best possible rates and services.
+ Oversee raffles for events (procuring items for raffle through coordination with others)
+ Implement lessons learned to improve future events.
What You Need to Succeed
+ Minimum of 3-5 years of experience in event planning and coordination, preferably in a corporate setting.
+ Experience collaborating with board members, elected officials, city managers, organizational leaders, and their staff in relation to community and groundbreaking events.
+ Proven track record of successfully managing and executing various types of events from mid to large scale.
+ Strong budgeting and cost management skills
+ Exceptional organizational and multitasking skills.
+ Strong communication and interpersonal skills.
+ Ability to work under pressure and handle last-minute changes.
+ Familiarity with local vendors and event venues.
+ Passion for community engagement and corporate social responsibility.
+ Interest in staying current with industry trends and best practices in event planning.
Nice To Have:
+ Bachelor's degree in Event Management, Marketing, Hospitality, or a related field.
+ Certified Meeting Planner (CMP) or similar certification.
+ Experience with graphic design software (e.g., Adobe Creative Suite) for creating event materials.
+ Proficiency in event management software and Microsoft Office Suite
Why us?
Compass is committed to its core convictions and key principles. We look for people who believe there's a different way to deliver great projects and can easily adapt to change in a quickly growing organization. We strive to create great partnerships with our clients, contractors and supply chain partners through transparent communications, humble and curious collaboration, and a zealous focus on consistent execution of the most important 20%.
Let us learn about you Apply today.
Compass is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.
Compass is committed to an inclusive culture, and we celebrate and value diverse insights and perspectives. To continue to soar on our rocket ship, we need talent from various backgrounds, perspectives, and abilities. We ensure that individuals with disabilities are provided reasonable accommodation to successfully participate in the job application, and interview process, and in potential roles to perform crucial job functions.
Benefits:
Medical | Dental | Vision|401K | Unlimited PTO for US based Employees
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