Benefits Admin

7 days ago

Palmetto Bay, United States HRH Full time

JOB DESCRIPTION

Summary/Objective

The HR Benefits/Administrator administers employee health, welfare and retirement plans companywide. This position acts as a liaison between employees and insurance providers to resolve benefits-related problems and ensure effective utilization of plans and positive employee relations. This position provides administrative support to the HR function as needed (e.g., correspondence generation, record keeping, file maintenance, HRIS entry). The HR administrator also ensures plans are administered in accordance with federal and state regulations and plan provisions are followed.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.
  2. Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review.
  3. Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
  4. Administer health and welfare plans, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Serve as the COBRA administrator for the company.
  5. Conduct new-employee orientations at headquarters to ensure employees gain an understanding of benefits plans and enrollment provisions. Counsel employees (and potential employees/applicants) on plan provisions so that individuals can make informed benefits decisions.
  6. Manage annual open enrollment period and arrange for distribution of plan summary materials and required notices, assist with communicating changes to employees and arrange for onsite representation by providers. Conduct employee presentations. Process changes within deadlines.
  7. Process monthly billings from insurance providers. Review billings for accuracy, codes and advances for payment. Resolve discrepancies with carriers, payroll and the company. Complete reports for management as requested.
  8. Coordinate and assist with the ACA and ERISA benefits reporting requirements.
  9. Strive to ensure employee understanding of benefits programs by regularly generating communication and counseling employees/dependents as situations arise. Resolve employee complaints related to health and welfare plans, refer difficult or very complex complaints to manager as needed.
  10. Act as a resource for payroll/HR contacts to ensure their understanding and compliance with benefits and HR policies and regulations. Keep management advised of potential problem areas and recommend/implement solutions as appropriate.

Secondary Functions

  1. Prepare government reports related to EEO compliance or other HR functions.
  2. Write, revise, edit and proofread company policies and procedures and related documents as needed. Use electronic benefits bulletin board and other vehicles to communicate information. Produce the company telephone directory.
  3. Conduct exit interviews in absence of supervisor.

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