Receptionist

5 days ago

Richmond, United States McGuireWoods Full time

Receptionist McGuireWoods is seeking a professional, personable, and proactive receptionist to serve as the first point of contact for clients and visitors at our Richmond, Virginia office. This role requires strong administrative skills, excellent communication, and a commitment to delivering exceptional client service in a fast-paced, professional environment. McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Responsibilities Support the office administrator with office initiatives and collaborate as needed to foster a positive office environment. Serve as the first point of contact by welcoming and announcing all clients and visitors, ensuring adherence to security protocols, including managing visitor access lists. Works as part of a collaborative receptionist team to manage and direct incoming calls for local and other firm offices. Manage conference room and visiting office reservations, including booking, confirming, adjusting, and maintaining the electronic reservation system; communicate updates and changes promptly. Provide hospitality services to visitors, including assisting with belongings, offering beverages, basic printing/copying support, and parking validation. Ensure all reception, conference room, and visiting attorney areas are maintained to firm standards and perform regular conference room refreshes throughout the day. Accurately process office expense reports. Qualifications High school diploma or GED required; minimum of 2 years of related experience, preferably in the hospitality industry with event planning exposure. Strong administrative skills with the ability to manage multiple priorities in a professional office setting. Collaborative team player who is proactive, self-motivated, and eager to take on additional responsibilities. Friendly, approachable, and adaptable with a positive attitude and willingness to learn. Excellent verbal and written communication skills. Flexibility to work overtime as needed.

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