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Law Enforcement Records Specialist

2 months ago

Columbus, United States WCA: Wisconsin Counties Association Full time

The Portage County Sheriff’s office is hiring a full-time Law Enforcement Records Specialist to join their team Starting pay: $21.98 / hour What are the primary job functions? Administrative Services Provided to the Sheriff’s Office include: Collects and receipts fees for photocopying reports, civil process, parking citations, etc. Meets and screens the public at the Records Division reception window regarding various public inquiries and complaints. Receives, reviews, processes, and answers inquiries related to Sheriff’s Office matters. Opens, date-stamps, sorts and distributes incoming mail; delivers outgoing mail to County Clerk for processing. Types correspondence, as requested. Transcribes statements and reports from recorded media for the Detective Bureau, Patrol Officers, and the District Attorney’s Office. Files incident and crash reports and other law enforcement records. Orders and maintains office supplies. Prepares agendas and committee packets and takes and transcribes minutes. Develops and designs business cards, department forms, spreadsheets, and files. Receives, processes, and tracks parking tickets and requests for suspension of registration. Records Management Services for the Sheriff’s Office include: Prioritizes and processes law enforcement paperwork. Manages the Sheriff’s Sale process. Reviews and processes requests for records while complying with relevant laws. Reviews and approves incident reports. Completes background check requests. Extracts data from the Records Management System and prepares statistical data. Processes Guardian ad Litem requests. Enters requests for training. Assists in the maintenance of data in criminal cases. Maintains Federal ACISS database. Enters protective orders into the VPO VINE Protective Order system. Performs duties of Incident Based Reporting (IBR) Coordinator. Receives, reviews, prepares, and records documents related to civil process service. Processes discovery materials for the District Attorney’s Office. Compiles documentation for Coroner. Serves as Notary Public. Interacts with other County departments and agencies. Creates/posts public notifications of training sessions. Maintains the Digital Ally Video Manager. Enters citations into records management system. What are the minimum qualifications? High School diploma or equivalent required. Associate degree in business, law enforcement or related field or three years equivalent work experience required. Experience working with law enforcement records management systems preferred. Training on computer operations and work experience on software programs related to word processing and spreadsheets. Ability to successfully pass a criminal background check. Ability to secure Notary Public certification. ACISS and TIME System certification preferred. Ability to type accurately required, 55 wpm preferred. Any combination of experience and professional training which provides necessary knowledge, skills, and abilities. Benefits Portage County offers an AWESOME benefit package, which includes: Vacation – available on day one Health insurance- your choice of two health plans. Wellness incentive plan offered with health insurance enrollment Flexible spending account. Dental insurance. State of Wisconsin Retirement Plan – County contribution of 6.90% Paid holidays. Paid sick leave. Life insurance- premium paid by the County. Long term disability insurance- premium paid by the County. EAP (Employee Assistance Plan) – paid by the County. 457(b) Deferred Compensation Plan. Public Student Loan Forgiveness (PSLF) Program. Deadline to apply is by 4:30 pm on September 12th. Portage County is an Equal Opportunity Employer. #J-18808-Ljbffr