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Subcontracts Administrator

3 months ago

Annapolis Junction, United States Aston Carter Full time

Sr. Subcontracts Administrator | 110k 120k/yr | Hybrid in Annapolis Junction, MD

Description:

Responsible for all aspects of subcontract administration. Provide an effective contract and procurement management program which ensures compliance with requirements of procurement activities, focusing on administration of subcontracts. Perform liaison function between internal and external customers. US based, remote work position. Position requires US citizenship.

1) Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications and correspondence.

2) Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.

3) Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations, cost/price analyses, Cost Accounting Standards (CAS), Labor Law, Equal Employment Opportunity (EEO), audit, environmental reporting, and technical compliance.

4) Provide suggestions to others as a subject matter expert.

5) Review and process purchase requisitions.

6) Compile documentation to establish subcontract files.

7) Conduct subcontract file reviews in support of Government audits.

8) Conduct subcontracts training for technical and subcontract staff.

9) Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.

10) Develop and maintain procurement files. Monitor and track subcontractor deliverables.

11) Draft/review/negotiate teaming and non-disclosure agreements.

12) Negotiate terms and conditions with Government/commercial customers and subcontractors.

13) Ensure compliance with governmental law and divisional policies on contracts and procurement.

14) Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.

15) Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel.

16) Maintain a filing system and be responsible for correspondence on contracts and procurement matters.

17) Manage/coordinate subcontract activities to include subcontractors performance and award fee determinations.

18) Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business activities/fairs.

19) Participate in the development of Federal Services policies and practices; ensure subcontract practices, transactions, and documentation comply with policies and procedures, contract requirements, and Government regulations.

20) Provide interpretation of subcontracts, organize or process correspondence with contracting parties, and monitor fulfillment of contractual obligations.

21) Conduct subcontract closeout.

22) Enter subcontracts into the Cost point accounting system.

Additional Skills & Qualifications:

Bachelor's degree in Business Administration or related field is required. Two (2) years of experience in subcontract, procurement or supply chain or related field may be substituted for each year of the four (4) years of college.

8 years experience in subcontract administration.

Excellent communication and negotiation skills and working knowledge of word processing, database, spreadsheets, and integrated software applications are required.

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About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.