Program Specialist
6 days ago
The Program Specialist will provide HR Program Specialist Support Services that shall support The Bureau of Western Hemisphere Affairs, Human Resource Office.
DUTIES AND RESPONSIBILITIES:
- Assist with managing the WHA Reemployed Annuitant (REA) program by providing program information to prospective REAs, assembling and submitting to GTM/TS packets of required documents for new applicants as well as for annual extensions, coordinating assignments withdomestic offices and EX/FRC, developing position descriptions, and maintaining files and trackers for the program.
- Assist WHA Family Member Employment Coordinators (FMEC) by providing guidance to recruitment specialists at Posts, maintaining SOPs and cable templates, and a library of FAQs.
- Assist with managing the WHA awards inbox by ordering of certificates and answering emails based on FAM, GTM, and WHA guidance.
- Review and maintain the bureau award spreadsheet for presentation to the S/HR Specialist, and Deputy Director that details the number of award submissions, approvals, awards returned for resubmission, and those finalized in GEMS. Distribute award nomination packages to Awards committee members and track processing.
- Communicate with posts, managers, and other bureau award coordinators about the process for completing award submissions and deadline dates mandated by the bureau and GTM.
- Assist with WHA Student, Fellowship, and Intern Programs including Pickering and Rangel Fellowship, Pathways Internship, Recent Graduates Program, and the U.S Department of State Paid Internship Program under the guidance of WHA Bureau Intern Coordinator. Coordinate placements domestically and overseas. Answer questions from participants, domestic offices, and overseas Posts.
- Assist with generating personnel reports or trackers for the section that track the status and progress on multiple human resources related issues for bureau employees.
- Coordinate Atlas tasks for the EX/HR Section including initiating check-in & check out for arriving and departing staff. Liaise with other EX sections to ensure that new arrivals or departures are entered into the system timely.
- Completion of two years of college
- Experience in coordinating with Staff at all levels
- Excellent customer service skills
- Excellent communication skills (English language written and spoken)
- Strong organization, communication, interpersonal, and computer skills
- Proficient in Microsoft Office Suite software and SharePoint
- Ability to work independently to assess priorities.
ADDITIONAL QUALIFYING FACTORS:
As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.
The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.
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