Assistant Director of Finance

2 weeks ago

Pewaukee, United States Magnolia Hotels Full time

Overview The Assistant Director of Finance (ADOF) oversees the daily accounting, auditing, and financial reporting functions for multiple Magnolia Hotels and on-site accounting staff. The ADOF assists the Magnolia Area Director of Finance by ensuring adequate controls and procedures are in place to safeguard the hotel’s assets and ensure the integrity of the financial statements.

Responsibilities

Train, develop and supervise staff in all aspects of Payroll, Accounts Payable, Income Audit, and Accounts Receivable

Maintain an equitable workload through adequate cross-training of accounting staff

Reconciliation of bank account and balance sheet accounts to the general ledger

Assist with establishing and maintaining internal controls

Assist with the budget process

Assist Area DOF as a liaison to external and internal auditors

Year –End Audit Preparation and Support of budget and forecast activities

Ability to meet tight deadlines

Financial statement preparation and review with Area DOF

Keep Area DOF informed of all issues/problems

Assist Area DOF with the personnel functions of the department (interviewing applicants, evaluating employees, employee reviews, and employee disciplinary actions)

Follow fair progressive discipline/coach & counseling procedures

Knowledge of 1099 and 8027 requirements, TABC regulations as related to record keeping , Sales and Use Tax procedures, and form preparation

Understanding of invoice processing and purchase order control procedures

Involvement in the capital budgeting process

Knowledge of petty cash procedures, coding, and consolidated cash deposit procedures

Assist department management in reviewing and reconciling preliminary and final financial statements.

Other duties as assigned.

Ability to travel quarterly or bi-monthly to properties and work with on-site team.

Knowledge of Marriott systems a plus.

Work in a cooperative and friendly manner with fellow employees, set a positive example.

Provide the highest level of guest service to the hotel’s clients.

Maintain professional attire and personal hygiene.

Maintain a clean, neat and orderly work area.

Read, understand and follow all policies, procedures and practices as stated in the Employee Handbook.

Promptly report substandard (unsafe) conditions to Supervisor.

Promptly report accidents, injuries, property damage or loss to Supervisor.

Keep accurate communications flowing freely among all hotel departments.

Inform management promptly of any work-related problems or guest complaints.

Promote the hotel through goodwill, courtesy and a positive attitude.

Attend all scheduled training classes and meetings.

Continue to learn and grow in the position.

Perform any reasonable request as assigned or directed by management.

Provide for a safe work environment by following all safety and security procedures and rules.

Comply with all applicable federal, state and local laws ordinances as they apply to the hotel, guest and employees.

Qualifications KNOWLEDGE AND SKILLS REQUIREMENTS:

Knowledge of Microsoft Office including, Word and Excel

Experience in hospitality Accounting

Prior supervisory experience in Accounting/Mastery of all functions which this position supervises

Excellent organizational skills

Must be able to speak, read, write and understand the primary language(s) used in the workplace.

Must be able to read and write to facilitate the communication process.

Requires good communication skills, both verbal and written.

Must possess computer skills.

Ability to assess/evaluate employees’ performance fairly

Flexible to work varying schedules.

EDUCATION AND EXPERIENCE REQUIREMENTS:

HS Diploma or equivalent

Bachelor’s degree in Accounting or hotel & Restaurant management

#Magnolia

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