Director of Administration

2 weeks ago

Indianapolis, United States Overdose Lifeline Inc Full time

Overdose Lifeline Director of Administration

Position Opportunity: Overdose Lifeline, Inc.

Location: Overdose Lifeline, Inc. Indianapolis, Indiana

Overdose Lifeline, Inc. (ODL) is a statewide nonprofit organization addressing the opioid public health crisis since 2014.

Overdose Lifeline’s mission is to carry the message to individuals, families, and communities affected by the disease of addiction. We envision a time when the disease of addiction does not carry a stigma in society but instead is provided with the attention and care required of a chronic disease.

ODL has rapidly amassed a long list of accomplishments via program development and grassroots efforts. ODL, in partnership with the State of Indiana, distributes 6,000 doses of the overdose reversal drug naloxone across the state each week. In the last three years the organization has expanded programming to serve families across the lifespan focusing on a family centered harm reduction model. We do this through Heart Rock Justus Family Recovery Center, Camp Mariposa- Aaron’s Place, and the CRAFT Family Program.

Overdose Lifeline (ODL) is currently seeking a highly organized and detail-oriented individual to join the Overdose Lifeline Team as the Director of Administration.

Position Overview

This position will be responsible for providing support to the Chief Executive Officer and Chief Operating Officer of Overdose Lifeline. This position requires a self-starter with strong communication and organizational skills and attention to detail as well as the ability to exercise good judgment and ability to keep confidential information. The Director of Administration should understand the organization’s agenda and coordinates, organizes, and assists in completing the tasks to meet this agenda.

The ideal candidate must have a proven track-record of success in program planning, managing human resources, ensuring day to day operations of a nonprofit are effectively functioning, grant management, and building effective community collaborations and relationships with key stakeholders. In addition, the ideal candidate should possess an interest in substance use disorders and reducing the harms associated with substance use.

The primary responsibilities for this position include but are not limited to:

Administration

·        Oversees & ensures that day-to-day operations are appropriately managed, efficient, and effective.

·        In partnership with the CEO, COO and Director of Research and Evaluation oversee documentation of agreements between ODL and partner organizations, ensuring that agreements are completed,

  • In partnership with the CEO coordinate meeting schedule and planning essential travels.
  • Keeping meetings focused and planning and coordinating them effectively.
  • Acting on behalf of the CEO to answer inquiries.
  • Identifying areas of improvement across the organization and making actionable recommendations.

·        Project Tracking

·        Team Management

·        First level screening Interviewing

·        Manage staff time off requests/tracking.

Communication, Outreach & Recruitment

·        In partnership with the Director of Research and Evaluation ensures program/project success regarding grant deliverables and outcomes revenue & expense goals; Participate in grant implementation meetings and create timelines / deliverables / people responsible for each task.

·        Coordinates with the CEO to lead the PR strategy.

·        Provides regular check-ins, documents scope changes, and tracks progress on projects.

·        Experience with project tracking software like Trello, Monday, Asana, Slack, etc.

Human Resources

·        In partnership with the CEO and COO supervises implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.

·        In partnership with the CEO and COO manages onboarding and employee files and documentation; manage the staffing process, including recruiting, interviewing, hiring, and onboarding.

  • Ensure job descriptions are up to date and compliant with all local, state and federal regulations.
  • Develop training materials and performance management programs to help ensure employees understand their job responsibilities.
  • Investigate employee issues and conflicts and bring them to resolution.
  • Ensure the organization’s compliance with local, state and federal regulations.
  • Ensure all company HR policies are applied consistently.

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