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Senior Budget Analyst

3 months ago

Boston, United States Commonwealth of Massachusetts Full time

Job Description - Senior Budget Analyst (23000CJY) Description The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas. Position Summary: Reporting to the Budget Director, the Senior Budget Analyst plays a key role in determining the goals and objectives for the Department for each fiscal year by generating information to inform leadership decision-making and coordinating the development, preparation, and implementation of the annual legislative budget request and spending plan. The ideal candidate would possess a strong background in state budgetary procedures, experience with the Massachusetts Management Accounting and Reporting System (MMARS), knowledge of the Commonwealth Information Warehouse (CIW), and proficiency using Microsoft Word, Excel, Access, and PowerPoint. The ability to develop spreadsheets, perform mathematical calculations, analyze data, attention to detail and time management are essential functions of the position. This position operates hybrid and will need to come into the office as assigned for meetings and training. Qualifications Duties Include: Review and monitor the department's funding sources (Federal, State, Trust, Retained Revenue). Learn and utilize internal resources to review departments' funding sources and spending requests which include MMARS. Preparing analysis of previous and current year spending in various accounts to provide data for budget spending plan preparation. Coordinating the development of agency spending and budget documents and providing technical assistance to financial representatives in preparation of their spending plans and other budget documents. Reviewing and processing budget-related documents submitted by staff for allotments, transfers, and expenditure corrections, as necessary. Maintaining the department's payroll analysis to ensure appropriate distributions and adequate resources. Recommending modifications to budgets to keep agency spending within established guidelines. Regularly monitor agency spending requests for overhead and approve Massachusetts Management Accounting and Reporting System (MMARS) documents for overhead and other administrative accounts. Prepares and tracks all expenditure reports. Assisting the Budget Director, Deputy CFO, and CFO as a liaison with external entities, including the Executive Office for Administration and Finance and Ways and Means Committees. Provides technical assistance to Departments regarding the establishment of any Interdepartmental Service Agreement (ISA). Tracks and coordinates interagency activity with other state agencies and provides expenditure reporting. Prepares, reviews, and analyzes financial reports and other documents to determine project expenditures and prepares agency budget requests and spending plans. Assists in the managing, coordination, and completion of the operation spending plan, and completes submission in the MBA (Mass Budget Application) system. Works with other program and fiscal staff to develop annual budget forecasts, and monitor program expenditures. Develop and update standard operating procedures, as needed. Assist Federal Grants management unit with setup of Federal grants in MMARS including modifications and, if needed, preparation of regular Federal Financial Reports. Prepare Federal grant drawdown reports for submission and reconcile once funds are drawn. Keep up to date with all required training (State, Budget, and Federal grants-related training) and regulations. Assists with other duties as assigned. Minimum Entrance Requirements: Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below: Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to the assignment. Substitutions: A Bachelor's degree with a major in business management, finance, or a related field may substitute for two (2) years of the required experience. A Master's degree or higher with a major in business management, finance, or a related field substitute for three (3) years of the required experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. An Equal Opportunity / Affirmative Action Employer. #J-18808-Ljbffr