Management Analyst- Real Estate, Facilities and Housing
6 days ago
Location : Bend, OR
Job Type: Full Time
Job Number: 20250049
Department: Real Estate
Opening Date: 03/21/2025
Summary
This City of Bend announces an exciting opportunity within the Real Estate, Facilities and Housing Department for one (1) full-time, regular Management Analyst. This is an FLSA exempt (not overtime eligible), non-represented position.
Reporting to the Real Estate, Facilities, and Housing Department Director, this position provides complex and strategic professional, technical and financial analysis and project management support to aid in the administration, evaluation, development and management of diverse operations of the Real Estate, Facilities, and Housing Department. This position supervises departmental administrative support staff.
To be considered for this position, applicants must have a complete application that includes:
- The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
- Attached formal Cover Letter (required)
- Attached formal Resume (required)
- Attached valid Credentials, Certifications and Licensing (if applicable)
Functions, Duties and Responsibilities
Essential Functions Include:
The information provided below encompasses the essential functions and capabilities linked with this position.
Duties and Responsibilities
The individual in this position is expected to engage in the following work-related activities.
- Supports development and administration of department projects through budget development, monitoring program progress, and conducting related analysis.
- Meaningfully participates in setting the strategic direction of the organization and planning long- or short-term objectives.
- Serves as liaison between the Real Estate, Facilities, and Housing Department and other City departments and outside agencies; maintains regular and substantial contact with others outside own workgroup, including the general public, vendors, partners, and leadership level employees. Contacts usually involve discussions and/or resolving problems related to policies and programs or the exchange of highly complex or confidential information; substantial sensitivity, discretion and cooperation required; usually follow-up action is needed.
- Responsible for developing recommended budget for the Real Estate, Facilities, and Housing Department, with minimal restrictions/prescribed parameters. Has accountability for all expenses within an organizational unit and reporting concerns regarding meeting budget goals.
- Assists in developing policies, budget and program goals/objectives.
- Responsible for direct oversight of staff and activities related to the administrative team within the department.
- Represents the department in meetings, committees and conferences including important contract negotiations; continually promotes positive external brand.
- Evaluates, updates and aligns department project management processes and systems used to track, monitor and report on projects, focusing on efficiency, effectiveness and continuous improvement of standardized tools and processes.
- Evaluates, updates and aligns department procurement processes, including RFP, RFQ, bid packages, contracting selection and contract development, ensuring compliance with all related regulations.
- Prepares and delivers of key reports, status updates and other important information to stakeholders.
- Ensures regulatory compliance, and adherence to policies and procedures.
- Ensures programs and projects remain within expected costs and helps evaluate proposed projects and programs and assists in establishing priorities in conjunction with budgets.
- Manages and provides oversight of the Affordable Housing Fund, Commercial and Industrial Construction Tax, Community Block Development Grant, Urban Renewal funds, and other funds within the department.
- May present to and interact directly with City Council as needed.
- May establish and implement community communication and outreach program; and/or investigate and resolve citizen complaints. May interface with the media and community partners regularly and serve on state committees.
- Conducts technical studies and oversees work of consultants conducting similar work.
- Complies with safety requirements of the position and actively promotes safe work practices.
- In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
- Performs related duties as necessary to achieve the objectives of the position.
Skill Profile
The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.- Maintain working knowledge of project management, procurement, finance, as well as internal policies and procedures.
- Maintain working knowledge of Oregon and Federal revised statues or ordnances which may be pertinent to the department.
- Maintain working knowledge of effective methods, principles, and techniques for effective budgeting, contracting documents, and other communication documents.
- Maintain working knowledge of effective project management principles including strategic planning.
- Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public and other stakeholders sufficient to exchange or convey information to provide and receive work direction.
- Maintain the knowledge of principles and standards of employee supervision, including training, scheduling, and performance evaluation.
- Work independently with minimum direction while also working as part of a team and collaborating with others.
- Demonstrate a high attention to detail.
- Prepare, read, analyze and interpret policy documents as well as complex financial reports and statements supported by statistical data and other documentation.
- Maintain a high degree of confidentiality, facilitation skills as well as transactional communication and active listening skills.
- Manage a high volume of tasks at one time, including organizing and prioritizing own work.
- Maintain working knowledge of software programs such as Microsoft Office including Word, Outlook, Excel and PowerPoint and other interactive computer programs as well as operating common office equipment.
- Establish and maintain strong working relationships and communication with all levels of City staff, City Council, contractors, other public bodies, and members of the community.
The following capabilities are required to perform the essential functions of this position.- Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.
- Understand, remember, communicate and apply complex oral and/or written instructions and factual information.
- Ability to supervise a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex City services.
- Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop or kneel for extended periods of time.
- Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
- Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.
- Work is generally performed in an office setting with travel required to off-site locations.
- Ability to occasionally travel locally and regionally.
The following are the qualifications for this position.
Minimum Qualifications- Bachelor's degree (B.A./B.S.) from four-year college or university or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description.
- 4 to 5 years' experience in a similar position and/or performing similar tasks
- 2 to 3 years' Managerial experience
- Current and valid Driver's license per City policies outlined in the Employee Handbook.
- Experience: Experience with Real Estate and Property Lease transactions, Facility and Asset Management, and Housing Assistance programs preferred.
- Systems or Projects: Familiarity and/or experience with Tyler Munis, Neighborly, and Amaresco Asset Planner preferred
- To view the full Classification framework, click here
The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Employee Benefit Overview
August 1, 2024 - July 31, 2025
Regular Full Time Benefits:
Coverage is effective on the first day of the month, coinciding with or following date of hire.
(If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision and Prescription Coverage
Underwritten by PacificSource Health Plans
Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium.
Employee monthly premium:EmployeeEmployee & DependentsFull-time Employees$ 65.04$162.60Part-time 1 Employees (30-39 hours per week)$162.60$406.52Part-time 2 Employees (20-29 hours per week)$325.23$813.04
Health Reimbursement Account (HRA)
Third Party AdministratorPacificSource Administrators (PSA)
This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee's VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA.
Employee monthly premium portion:
Employee
Employee & Dependents
Full-time EmployeesHRA (Comp - A)
Coinsurance (Med - G)$2,000
$1,250$4,000
$1,250Part-time 1 Employees (30-39 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,500
$937.50$3,000
$1,335.75Part-time 2 Employees (20-29 hours per week)HRA (Comp - A)
Coinsurance (Med - G)$1,000
$625$2,000
$890.50
Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end.
First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members.
Dental Plan
Underwritten by MODA
$2,000 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit.
Full-time employees currently pay 10% of the total composite monthly premium.
Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week).
Employee composite monthly premium:
Employee with/without Dependents
Full-time Employees$13.92Part-time 1 Employees (30-39 hours per week)$34.82Part-time 2 Employees (20-29 hours per week)$69.63
VEBA Plan
Administered by HRA VEBA
Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement.
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Life, Personal Accident (AD&D) & Long-Term Disability Plans
Underwritten by New York Life
Group Basic Term Life Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accident coverage for loss of life and/or limb, per scheduled benefit package amounts.
Group Long-term Disability Insurance:Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee's covered earnings to a maximum of $9,000 per month.
Voluntary Life and AD&D: Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are eligible for additional voluntary coverage for the employee, spouse/domestic partner and dependent children.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:- AFLAC Supplemental Insurance (various plans are offered)
- MASA ground and air ambulance membership
- 457(b) Deferred Compensation Plans sponsored by Nationwide Retirement Solutions & Mission Square Retirement
Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision, Prescription coverage
Underwritten by PacificSource Health Plans
Full-time, temporary employee(s) currently pay 10% of the total employee(s) monthly premium. Full-time, temporary employees are eligible for employee-only medical coverage. However, there is family coverage available should the employee choose to enroll and assume financial responsibility for the difference of premium.
Employee composite monthly premium:
EmployeeEmployee & DependentsFull-time Employees$65.04$1,040.67Deductible$2,000$4,000
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website http://www.oregon.gov/pers
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:- MASA ground and air ambulance membership
- 457 Deferred Compensation Plans sponsored by Nationwide Retirement Solutions and Mission Square Retirement
- If you make 120 qualifying payments on your Federal student loan while working full-time for a qualifying employer, your Federal student loan debt may be forgiven.
- 4 to 5 years' experience in a similar position and/or performing similar tasks
- Work is generally performed in an office setting with travel required to off-site locations.
- Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.
- Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
- Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop or kneel for extended periods of time.
- Ability to supervise a multicultural workforce, promote an equitable workplace environment, and apply equitable program practices to diverse and complex City services.
- Understand, remember, communicate and apply complex oral and/or written instructions and factual information.
- Maintain working knowledge of software programs such as Microsoft Office including Word, Outlook, Excel and PowerPoint and other interactive computer programs as well as operating common office equipment.
- Manage a high volume of tasks at one time, including organizing and prioritizing own work.
- Maintain a high degree of confidentiality, facilitation skills as well as transactional communication and active listening skills.
- Prepare, read, analyze and interpret policy documents as well as complex financial reports and statements supported by statistical data and other documentation.
- Demonstrate a high attention to detail.
- Work independently with minimum direction while also working as part of a team and collaborating with others.
- Maintain the knowledge of principles and standards of employee supervision, including training, scheduling, and performance evaluation.
- Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public and other stakeholders sufficient to exchange or convey information to provide and receive work direction.
- Maintain working knowledge of effective project management principles including strategic planning.
- Maintain working knowledge of effective methods, principles, and techniques for effective budgeting, contracting documents, and other communication documents.
- Maintain working knowledge of Oregon and Federal revised statues or ordnances which may be pertinent to the department.
- In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
- Complies with safety requirements of the position and actively promotes safe work practices.
- Conducts technical studies and oversees work of consultants conducting similar work.
- May establish and implement community communication and outreach program; and/or investigate and resolve citizen complaints. May interface with the media and community partners regularly and serve on state committees.
- May present to and interact directly with City Council as needed.
- Manages and provides oversight of the Affordable Housing Fund, Commercial and Industrial Construction Tax, Community Block Development Grant, Urban Renewal funds, and other funds within the department.
- Ensures programs and projects remain within expected costs and helps evaluate proposed projects and programs and assists in establishing priorities in conjunction with budgets.
- Ensures regulatory compliance, and adherence to policies and procedures.
- Prepares and delivers of key reports, status updates and other important information to stakeholders.
- Evaluates, updates and aligns department procurement processes, including RFP, RFQ, bid packages, contracting selection and contract development, ensuring compliance with all related regulations.
- Evaluates, updates and aligns department project management processes and systems used to track, monitor and report on projects, focusing on efficiency, effectiveness and continuous improvement of standardized tools and processes.
- Represents the department in meetings, committees and conferences including important contract negotiations; continually promotes positive external brand.
- Responsible for direct oversight of staff and activities related to the administrative team within the department.
- Assists in developing policies, budget and program goals/objectives.
- Responsible for developing recommended budget for the Real Estate, Facilities, and Housing Department, with minimal restrictions/prescribed parameters. Has accountability for all expenses within an organizational unit and reporting concerns regarding meeting budget goals.
- Serves as liaison between the Real Estate, Facilities, and Housing Department and other City departments and outside agencies; maintains regular and substantial contact with others outside own workgroup, including the general public, vendors, partners, and leadership level employees. Contacts usually involve discussions and/or resolving problems related to policies and programs or the exchange of highly complex or confidential information; substantial sensitivity, discretion and cooperation required; usually follow-up action is needed.
- Meaningfully participates in setting the strategic direction of the organization and planning long- or short-term objectives.
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