Staff Accountant

4 weeks ago


Vero Beach, United States John's Island Club Full time
Description

Essential Job Functions:

Accounts Payable Management:
  • Manages accounts payable functions from receipt of invoices through payment processing. Responsible for AP work product (self and others) to ensure accurate and timely payment processing.
  • Ensures that invoices are properly coded, approved, and processed in a timely manner, in accordance with internal controls and financial policies.
  • Processes payments through electronic transfers, ACH, wire transfers, and check runs ensuring timely disbursement to vendors.
  • Reconciles vendor statements and resolves discrepancies timely.
  • Ensure all accounts payable activities comply with company policies, procedures, and relevant regulations.
Technology and Process Improvement:
  • Uses technology to increase productivity and efficiency, and recommends process improvements.
  • Utilizes software such as Jonas, Beanworks, and other platforms to record, implement, reconcile, and improve AP processes.
  • Processes month-end credit card statements to ensure approved payments match the statement balances. Calculates and posts journal entries if necessary.
Vendor and Internal Relationships:
  • Develops and maintains strong working relationships with vendors and internal departments to ensure that needs are met in a timely and efficient manner.
  • Maintain, review, and file vendor/supplier certificates of insurance, vendor forms, and W-9. Produces year-end 1099 forms as required.
Month-End and Financial Reporting:
  • Prepares month-end journal entries, account analysis, spreadsheets, and any other month-end steps leading to the generation of the monthly financial statements.
  • Supports the inventory process for F&B, Golf, Fitness & Wellness, and Tennis merchandise, ensuring all accounts payable is posted accurately.
  • Provide detailed documentation and support for internal and external audits.
Compliance and Record Keeping:
  • Maintains club license and permit records and ensures timely renewal of all required permits and licenses.
  • Ensure compliance with company policies, procedures, and relevant regulations in all accounts payable activities.
Requirements

Skills and Knowledge:
  • Bachelor's degree in Accounting or related field preferred, and/or approximately 5-7 years of AP experience.
  • Experience with Jonas and Beanworks software strongly desired.
  • Proficiency in Microsoft Office Suite, advanced level experience with Microsoft Excel, for data analysis and reporting.
  • Strong initiative, time management, and problem-solving skills required to meet strict deadlines.
  • Excellent interpersonal skills to effectively communicate with staff, vendors, and people from various backgrounds. Serve your customers in a friendly manner.
  • Handles sensitive data with discretion.
  • Innovative, flexible, and forward-thinking in problem solving and strategic planning.


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