Staff Accountant
4 weeks ago
Essential Job Functions:
Accounts Payable Management:
- Manages accounts payable functions from receipt of invoices through payment processing. Responsible for AP work product (self and others) to ensure accurate and timely payment processing.
- Ensures that invoices are properly coded, approved, and processed in a timely manner, in accordance with internal controls and financial policies.
- Processes payments through electronic transfers, ACH, wire transfers, and check runs ensuring timely disbursement to vendors.
- Reconciles vendor statements and resolves discrepancies timely.
- Ensure all accounts payable activities comply with company policies, procedures, and relevant regulations.
- Uses technology to increase productivity and efficiency, and recommends process improvements.
- Utilizes software such as Jonas, Beanworks, and other platforms to record, implement, reconcile, and improve AP processes.
- Processes month-end credit card statements to ensure approved payments match the statement balances. Calculates and posts journal entries if necessary.
- Develops and maintains strong working relationships with vendors and internal departments to ensure that needs are met in a timely and efficient manner.
- Maintain, review, and file vendor/supplier certificates of insurance, vendor forms, and W-9. Produces year-end 1099 forms as required.
- Prepares month-end journal entries, account analysis, spreadsheets, and any other month-end steps leading to the generation of the monthly financial statements.
- Supports the inventory process for F&B, Golf, Fitness & Wellness, and Tennis merchandise, ensuring all accounts payable is posted accurately.
- Provide detailed documentation and support for internal and external audits.
- Maintains club license and permit records and ensures timely renewal of all required permits and licenses.
- Ensure compliance with company policies, procedures, and relevant regulations in all accounts payable activities.
Skills and Knowledge:
- Bachelor's degree in Accounting or related field preferred, and/or approximately 5-7 years of AP experience.
- Experience with Jonas and Beanworks software strongly desired.
- Proficiency in Microsoft Office Suite, advanced level experience with Microsoft Excel, for data analysis and reporting.
- Strong initiative, time management, and problem-solving skills required to meet strict deadlines.
- Excellent interpersonal skills to effectively communicate with staff, vendors, and people from various backgrounds. Serve your customers in a friendly manner.
- Handles sensitive data with discretion.
- Innovative, flexible, and forward-thinking in problem solving and strategic planning.
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