Human Resources Coordinator

2 months ago

Urbandale, United States Hussmann Full time

Overview:
As a Human Resources Coordinator, you will help drive the strategic initiatives of the Branch Operations HR team by providing administrative support, including processing routine audits, completing employee life cycle transactions, and maintaining partnerships with HR Generalists. In this capacity, you will be instrumental in ensuring administrative excellence to deliver exceptional service to our Branch Operations business and HR team.

Responsibilities:

  • Oversee and process new hire onboarding for all of Branch Operations, including reviewing backgrounds, tracking onboarding progress, assisting in completion of new hire documentation and I-9 processing.

  • Generate, monitor, and analyze routine and ad hoc HR reports utilizing the HRIS (Workday).

  • Manage the offboarding processes for employees, including conducting exit interviews and capturing information regarding employment experience and opportunities for improvement.

  • Maintain, audit, and update HR documentation, reports, employee records, and sensitive information in compliance with company policies, business structure, and legal requirements.

  • Provide comprehensive administrative support to the Branch Operations HR team.

  • Provide Admin bargained areas, including administering Random Drug Testing and processing annual contract rate adjustments.

  • Processes and track LOAs in coordination with HR Generalist and the third party; addresses LOA issues with employee (explaining process, answering questions, providing leave instructions, and ensuring smooth return)

  • Administer routine new hire survey through SurveyMonkey; collect results, track participation, and distribute to HR Generalist.

  • Respond to employee inquiries and provide guidance on HR-related matters, ensuring consistent and accurate information is communicated.

  • Provide weekly reports and status updates to HR Generalists on current transactions, audits, leave administration, or other administrative support provided.

  • Perform other duties as assigned.

Qualifications:

  • Associates Degree in Human Resources Management, Business Administration, or a related field, or two years equivalent experience.

  • Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.

  • Ability to communicate effectively and collaborate with all levels of the organization.

  • Commitment to maintaining the highest professional standards and confidentiality in sensitive matters.

  • Proficient in HR software systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Workday experience is preferred.

  • Adaptable and flexible in response to shifting priorities and business needs.

  • Exceptional written and verbal communication skills, with a professional and approachable demeanor.

  • Working understanding of human resource principles, practices, and procedures.

  • Excellent time management skills with a proven ability to meet deadlines.

  • Ability to function well in a high-paced and at times stressful environment.

Our organization offers benefits that are the best fit for you at every stage of your career:

Comprehensive Insurance Plans: Health, Dental and Vision, 401k with Company Matching Contribution, Discretionary 401k Company Contribution, Tuition Reimbursement Program, Life/Disability Insurance, Family Leave, Panasonic Employee Discounts, Paid Vacation and Holidays, Wellness Program, Identity Protection, Community Stewardship, Employee Assistance Program and more.

Hussmann is a subsidiary of Panasonic USA. We are a leader in providing display merchandisers, refrigeration systems, installation and services to food retailers around the world. We do more than provide a refrigeration system or install and maintain equipment. We provide our customers with solutions to make their businesses better. Finding a better way has always been the Hussmann way. Since 1906, our focus on innovation has helped food retailers succeed. We hold over a 122 U.S. patents as well as 320 international patents from more than a dozen countries. We collaborate with customers across a variety of food retail segments as we work towards fulfilling a promise for better businesses, better partners, and a better world.

Hussmann is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability, age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, marital status, pregnancy, or any other non-merit based factor.

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