Project Records Manager

1 month ago

Fredericksburg, United States Precision Systems Full time
About PSI

PSI is a fast growing full-service transportation engineering firm with three decades of delivering award-winning, innovative engineering services to governments at all levels, public agencies, and private clients. Our team of diverse professional engineers, planners, researchers, and software developers combine practical experience and cutting-edge technology to solve operational and design issues facing our communities' transportation systems.

Who We Are:

Precision Systems, Inc. (PSI) embraces technology in design. PSI is a transportation engineering consulting company that serves public and private organizations in the D.C., Northern Virginia, and Maryland regions. We provide services such as roadway and intersection design, construction management and inspection, signal and street lighting design, traffic analysis and reporting, crash analysis and countermeasure design, software development, data management, and more.

Who You Are:

Precision Systems is seeking to hire a Construction Inspector - Project Records Manager A with knowledge and experience of construction standards and practices. The ideal candidate will have 7+ years of experience performing construction inspection within Virginia including work for VDOT. The Construction Inspection Coordinator maintain construction project records and document control under the direction of the Construction Manager or designee

Responsibilities:

  • Sets up, process, and track construction related project documents utilizing the Department's construction contract administration software
  • Generates or coordinates the develop of reports and project related correspondence
  • Attends and prepares minutes for various project meetings
  • Assists in project close-out and maintain as-built drawings
  • Issues monthly CPEs for prime and subcontractors
  • Monitors contractor compliance with state and federal requirements related To Equal Employment Opportunity and wages
  • Monitor and maintain issue log regarding Notices of Intent To file claims against the Department and ensure that the records are complete, factual, and that a project timeline of each issue is included
  • Institute document tracking to ensure timeliness of responses and provide a record of document flow
  • Complete final records reviews or audits
Qualifications:

The Construction Inspector - Project Records Manager A is expected to have 7+ years of project records management experience on VDOT construction projects. Additionally, the Project Records Manager is expected to have comprehensive knowledge of:
  • Federal and State Labor Regulations to including the Davis Bacon Act
  • VDOT procedures, bid items, plans and specifications
  • Construction related documentation including: general correspondence/files, monthly pay estimates, request for information logs, submittal logs, meeting minutes, equal employment opportunity records, daily inspection reports, daily diaries, project sketches, and material notebook
The Project Records Manager is expected to be proficient with the following skills and abilities:
  • Effective communication both written and orally with Contractor and project staff
  • Task and time management
  • Note taking/capturing minutes of various construction related meetings
  • Functional computer usage including familiarity with Microsoft office suite software and all construction management software systems used by the Department
  • Generate reports and prepare/review daily work records using Department's construction management software
  • Document daily occurrences, meetings, and communications
  • Review monthly and final estimates
  • Verify Contractors pay estimate against project work logs
The Project Records Manager may be required to have and maintain specific certifications, similar to the Construction Inspector C, for a given task and will be identified by the Department at the time the task is assigned.

Note: The rate for this Working Title/Class is subject to the Maximum Hourly Rate listed in the current Consultant Construction Engineering and Inspection (CEI) Classification Hourly Rate Pay Limitations Memorandum.

** Precision Systems is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity/Affirmative Action Employer Minorities/Females/Protected Veterans/Persons with Disabilities

Benefits:
  • Competitive salary
  • Generous 401k Match
  • Discretionary annual merit-based bonus and annual raise
  • Strong medical, vision, and dental insurance
  • and more

Precision Systems, Inc. is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.

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