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Receptionist

2 months ago

Waller, United States Waller Independent School District Full time
Job Title: Campus Receptionist

Wage/Hour Status: Non-exempt

Reports to: Principal

Pay Grade: Para / Clerical, Grade 3

Dept./School: Campus assigned

Days: 192

Date Revised: 08.05.2024

Primary Purpose: Under direct supervision, provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:
  • High School Diploma or GED
Special Knowledge/Skills:
  • Proficient keyboarding skills
  • Strong organizational, communication, and interpersonal skills
  • Ability to follow written instructions
  • Ability to operate multi-line phone system
Experience:

One year clerical experience in office setting

MAJOR RESPONSIBILITIES AND DUTIES:

Reception and Phones

  1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
  2. Greet and direct campus visitors.
  3. Assist parents in checking students in and out of school.
  4. Receive, sort, and distribute mail, messages, documents, and other deliveries.
  5. Assist with the receipt and distribution of student materials, including homework requests.
  6. Maintain visitor log and issue visitor passes.
Other
  1. Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
  2. Maintain confidentiality.
  3. Maintain computerized files using a personal computer, including reports, employee roster, and mailing lists.
  4. Assist with the scheduling of teacher conferences.
  5. Provide clerical assistance as needed.


General Employee Requirements:
  • Quality of Work - complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.
  • Quantity of Work - demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.
  • Work Habits - display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.
  • Communication - communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.
  • Dependability - adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.
  • Cooperation - work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly.
  • Initiative - seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.
  • Adaptability - adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement.
  • Judgment - effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action.
  • Attendance - attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted.
  • Punctuality - arrive to work and depart from work according to department and district requirements.


Supervisory Responsibilities:

None

Equipment Used:

Multi-line phone system, personal computer, copier, fax machine.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Work with frequent interruptions; repetitive hand motions, continuous sitting.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.