Accounting Technician II

2 weeks ago

Boulder, United States University of Colorado Boulder Full time

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Job Summary

The CU Book Store in Boulder welcomes applications for an Accounting Technician II This position performs all functions required to handle the Accounts Receivable duties for the CU Book Store; while following Federal, State, and University rules and regulations and complying with Generally Accepted Accounting Principles (GAAP).

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The CU Book Store offers a convenient place for students to prepare for their academic endeavors. The store offers academic course materials, and school supplies for all students, faculty and staff. We also provide logoed gear for all patrons and visitors of the university. By offering innovative services and customer centric culture, the store strives to provide a welcoming environment for all members of the campus community, as well as the Boulder Community at large.

What Your Key Responsibilities Will Be

Sales Audit:

* Operates and maintains accounting office portion of POS system (Sales Processing, cash registers, printers, terminals). This includes programming/running prior day's Sales Audits, record retention of PeopleSoft cash receipt and associated records, and production and retention of hard copy back-up records. Verifies all POS associated computer reports for completeness and accuracy, and checks for improper/erroneous transactions, deletions, invalid entries, and system malfunctions. Coordinates corrections of system malfunctions with Customer Service department and data processing personnel. Collaborates with accounting manager to appraise, assess, edit, and update current POS and cash handling procedures and determine the need for new or revised procedures.

Sales Reconciliation:

* Balances and reconciles daily sales data to actual receipts back-up. This includes making all necessary correction, deletions, and additions; as well as ensuring that all data from the POS sub-system is recorded on the PeopleSoft system, by completing a journal entry/cash receipt to record the Book Store's daily sales. Balance data from GL Net-Suite to MFin PeopleSoft reports.

Balance and Reconcile Funds:

* Administers CU Book Store change, advance and petty cash funds. Balances and reconciles these funds to PeopleSoft totals. Prepares and submits necessary paperwork to increase/decrease change funds balance as store business volume dictates. Prepares and submits necessary paperwork to obtain advances for events such as used text buyback and repays these advances upon completion of the event they were obtained for.

Inter-department Orders:

* Compiles IN's (Inter-department orders) associated with Book Store point-of-sale system (POS) for journal entry and posting. Posts journal entries of IN's to PeopleSoft for both original batches and for correction batches, after researching and resolving account distribution errors. Record batches in logbook and maintain IN files in systematic order. Reconciles IN accounts per Book Store records to PeopleSoft accounts.

Credit card Reconciliation:

* Maintain records on credit card transactions of Book Store. Reconciles and corrects reports and spreadsheets summarizing electronic processing of credit card transactions to PeopleSoft records. Research requests from customers, credit card companies or bank for backup information on credit card transactions, and corrections of charge-back. Correction of rejected credit card batches; involving research and programming of credit card system to remove/correct rejected transactions and re-transmission of corrected batches.

Vending:

* Assist as the vending liaison on campus working with the vendors. Answer phone calls and e-mails for vending machine malfunctions, refunds or the moving of the machines and log and report the issues to Pepsi/Canteen. Distribute vending machine refunds to departments on campus. Allocate Pepsi/Canteen commissions to the various departments. Create revenue spreadsheets for historical analysis and forecasting.

PeopleSoft:

* Compile, organize and balance internal Book Store records to PeopleSoft Total for unearned revenues, Bursar Accounts, deposit-held-in-Custody accounts, and postage stamp accounts. Produces Journal entries to correct errors.

Other Duties:

* Cross train with Supervisors and co-workers to help carry out the Accounting Support Functions of the Book Store. Miscellaneous duties as assigned and participation in major store events such as RUSH, year-end inventory, and special events. Understanding store operations, procedures and policies, and cross training in other Department as needed.

What You Should Know

* Hybrid work environment offered with a minimum of three days a week onsite.

What We Can Offer

* The annual salary range for this position is $41,808 to $45,000.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be courageous. Be visionary. Be Boulder.

What We Require

* Two years of experience in an occupational field related to the work assigned to the position. Appropriate education will substitute for the required experience on a year-for-year basis.

What You Will Need

* Experience working with accounts receivable, accounts payable and reconciliations.

What We Would Like You to Have

* Bachelor's 4-year degree in job related field.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by May 10, 2024, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu #J-18808-Ljbffr

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