Assistant Director of Financial Aid

3 weeks ago

Lansing, United States The University of Olivet Full time

The University of Olivet was founded in 1844 as an institution of higher education open to all regardless of race, gender, or ability to pay. The university’s faculty and staff continue its tradition of creating and sustaining a welcoming and inclusive educational environment for students and maintaining its commitment to social justice. The University is one of the most diverse private liberal arts institutions in the state of Michigan and actively seeks diversity in its students, faculty, and staff. The undergraduate student body is a mix of urban and rural students from a range of socioeconomic backgrounds, many of whom are first-generation college attendees. The university’s faculty and staff are committed to providing personalized, individualized attention for students who commit themselves to seeking academic and personal success. Consistent with this history, members of historically underrepresented groups are strongly encouraged to apply. Position Summary Under the direction of the Director of Financial Aid and VP of Enrollment Management, assists the Director in planning and implementing departmental procedures; serves as the Director in the absence of the Director of Financial Aid. This is a 12-month, full-time, exempt, position. This job description is not all inclusive as other tasks or responsibilities may be assigned by the supervisor. Education and Experience

The requirements listed below are representative of the education and experience necessary for an individual to perform the essential responsibilities satisfactorily: Required:

Bachelor’s degree or equivalent proven work experience in financial aid. Compensation This is a full-time, 12-month, exempt position with a competitive salary, comprehensive benefits package, with generous paid holiday and leave time. Tuition programs available. Application Process Review of applications will begin immediately. Click this link to go to the

Career Center

, select this position, and then click on the “Apply” button. From there, follow the instructions to complete a profile and upload a cover letter, resume, and information for three references. Responsibilities Assist the Director in various areas of office management including day to day operations, training of staff, and staff supervision. Assist the Director in administration of financial aid programs, including the planning and implementing of policies and procedures that govern the day-to-day operations of Financial Aid. Participate in college outreach activities such as high school visits, financial aid training session, FAF SA workshops, etc. Work with staff and when necessary process and manage all federal and private loans for the college. Work with staff and perform credit checks for Parent PLUS denials. Packages financial aid for an assigned group of students and provides counseling on eligibility to families. Work with staff to conduct need analysis and determines individual student eligibility for various aid programs. Conduct verification of financial aid application data in compliance with federal criteria. In conjunction with the Director, oversee the federal TEACH Grant program. Interact with COD and NSLDS to establish and transmit originations to the U.S. Department of Education. Ensure information is loaded into PowerFAIDS. Assist work study coordinator with monthly and year-end reports. Work with staff on the awarding of Award Michigan College Alliance scholarships and assist Director with awarding of honor convocation and donor scholarships. In conjunction with the Director, work as a liaison between Financial Aid and Business Office to reconcile accounts. Maintains current knowledge of regulations, policies, application requirements and eligibility criteria for financial aid and scholarship programs, including computer hardware and software. Maintain compliance standards for federal and state financial aid programs; ensures conformance to federal, state, and college policies, procedures, and regulations. Attends and participates in professional groups, seminars and/or webinars for professional development. Resolves and/or assists in the resolution of problems and/or complaints and initiates corrective action as appropriate. Work with Director in performance R2T4 as required by federal regulations. Prepare and mail loan exit information to students each semester as required by federal regulation. Provide loan exit counseling sessions for students each semester as required by federal regulation. Work with staff on default management plan. Ensure the Olivet website is current in communicating outside and foundation scholarship opportunities. Work to ensure workstudy students earnings are properly tracked and in compliance with all regulations/requirements. Manage compliance with Michigan Tuition Grant Program and any other state aid programs administered by the office. Perform other duties as assigned by the supervisor. Constantly evaluate the workflows of the Financial Aid operations to help ensure effective and efficient operations of the department. Work with the Director to ensure an updated and compliant Financial Aid Policies and Procedures Manual. Accountabilities Maintain program of compliance for all assigned financial aid-related programs. Provide regular reporting and analysis to the Director of Financial Aid and VP of Enrollment Management as requested and required. Inform Director of Financial Aid and VP of Enrollment Management the impact of changes in financial aid policies. Maintain relationships with professional financial aid organizations. Attend professional development activities as approved by the Director of Financial Aid. Maintain working relationships with all departments on campus and off-campus employment site personnel. Develop processes which will support and improve current procedures for financial aid awarding. Working Conditions:

Work is normally performed in an office environment. Hazards:

Mainly those present in a normal office setting; no known hazards.

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