Document Controls Assistant

2 weeks ago


Bethpage, United States STSI (Staffing Technical Services Inc.) Full time

Description:

  • This position will assist the document control team and Project Managers to deliver quality materials and input information on engineering projects.
  • Responsible for set-up for multiple small projects; assist on medium and larger sized projects as needed.
  • Collaborates to set-up the standards and procedures for the team.
  • Communicates document system procedures with team members.
  • Coordinates documents with multiple engineers for project needs.
  • Compiles electronic project data books.
  • Issues transmittals to clients and vendors.
  • Processes vendor submittals.
  • Packages electronic documents for clients, vendors, and internal needs.
  • Notifies appropriate person of troubleshooting issues regarding vendors and clients.
  • Monitors workflows for the project team.
  • Performs other duties as assigned
  • Complies with all policies and standards

Responsibilities:

  • Works within client document management programs to check out and check back in revisions of engineering drawings.
  • Generates sets of reference drawings for various project site locations.
  • Coordinates documents with multiple engineers for project needs.
  • Communicates document system procedures with team members.
  • Compiles electronic project data books.
  • Issues transmittals to clients and vendors.
  • Processes vendor submittals.
  • Packages electronic documents for clients, vendors, and internal needs.
  • Notifies appropriate person of troubleshooting issues regarding vendors and clients.
  • Monitors workflows for the project team.
  • Maintains electronic access to client systems.

Requirements:

  • High School Diploma/GED and 3 years applicable experience Required or
  • Applicable experience may be substituted for the education requirement. Required
  • Knowledge of Microsoft Office including Word, Excel, and Access.
  • Candidates should possess accurate data entry skills.
  • Supports Engineering
  • Able to troubleshoot
  • Tech savvy
  • Able to work independently
  • Willing to learn new process
  • Able to develop now process to improve work flow


  • Bethpage, New York, United States ABI Document Support Services, Inc. Full time

    Job Title: Document Retrieval ManagerAt ABI Document Support Services, we are seeking a highly skilled and experienced Document Retrieval Manager to join our team. As a key member of our operations team, you will be responsible for overseeing the daily workflow of our document retrieval services, ensuring that all clients' needs are met in a timely and...


  • Bethpage, New York, United States ABI Document Support Services, Inc. Full time

    Job Title: Document Retrieval ManagerAt ABI Document Support Services, we are seeking a highly skilled and experienced Document Retrieval Manager to join our team. As a key member of our operations team, you will be responsible for overseeing the daily workflow of our document retrieval services, ensuring that all clients' needs are met in a timely and...

  • Assistant Controller

    4 weeks ago


    Old Bethpage, United States Creative Financial Staffing Full time

    Assistant Controller - Financial Reporting About the Organization: Assistant Controller CFS New York is working with a stable non-profit agency looking for an Assistant Controller to join their growing team This non-profit agency has been around for over 50 years and strives to support individuals with intellectual/developmental disabilities, mental illness...

  • Assistant Controller

    4 weeks ago


    Old Bethpage, United States Creative Financial Staffing Full time

    Assistant Controller- Non-Profit About the Organization: CFS New York is working with a stable non-profit agency looking for an Assistant Controller to join their growing team This non-profit agency has been around for over 50 years and strives to support individuals with intellectual/developmental disabilities, mental illness and traumatic brain...


  • Bethpage, United States ABIDSS, Inc. Full time

    Overview ABI Document Support Services is seeking a Manager, Document Retrieval in onsite in our Bethpage, NY office Monday - Friday standard business hours. The primary objective of the Manager, Document Retrieval is to oversee the daily operational workflow ensuring all clients’ needs are handled timely, professionally, and according to legal...


  • Bethpage, New York, United States Public Service Enterprise Group Inc Full time

    Job SummaryThe Project Controls Scheduler will be responsible for developing and overseeing the schedule management delivery of projects within the Projects and Construction organization. This role will utilize Primavera P6 to develop, monitor, update, and apply project controls techniques to ensure scope, schedule, and budget adherence throughout the...


  • Bethpage, New York, United States Randstad Sourceright Full time

    Job SummaryThe Project Controls Scheduler will be responsible for developing and overseeing the schedule management delivery of projects within the Projects and Construction organization. This role will utilize Primavera P6 to develop, monitor, update, and apply project control techniques to ensure scope, schedule, and budget adherence throughout the Project...


  • Bethpage, New York, United States PSEG Full time

    Job SummaryPSEG is seeking a highly skilled Project Controls Sr. Analyst to join our team. As a key member of our project management team, you will be responsible for ensuring the successful delivery of projects by providing expert-level project controls and scheduling support.Key ResponsibilitiesPrepare and maintain monthly project budget variance analyses...


  • Bethpage, New York, United States Catholic Health Service Full time

    Job SummaryCatholic Health Physicians Practices is seeking a highly skilled Medical Office Assistant to join our team. As a Medical Office Assistant, you will play a vital role in providing exceptional patient care by being an integral part of our clinical team.Key ResponsibilitiesPrepare exam rooms for use, ensuring they are disinfected and stocked with...


  • Bethpage, New York, United States PSEG Full time

    {"Responsibilities": "As a Construction Project Controls Analyst, you will be responsible for preparing, maintaining, and submitting monthly P&C budget variance analyses and forecasts using SAP. You will also develop project plans and specific cash flows based on work scope, create and release project WBS/Power Plant structure in SAP, coordinate and maintain...


  • Bethpage, New York, United States PSEG Full time

    Job SummaryWe are seeking a highly skilled Construction Project Controls Analyst to join our team at PSEG. As a key member of our project management team, you will be responsible for ensuring the successful delivery of construction projects.Key ResponsibilitiesPrepare and maintain monthly budget variance analyses and forecasts using SAP.Develop project plans...


  • Bethpage, New York, United States Catholic Health Service Full time

    Job SummaryCatholic Health Physicians Practices is seeking a highly skilled Medical Office Assistant to join our team. As a Medical Office Assistant, you will play a vital role in providing exceptional patient care and supporting our clinical team.ResponsibilitiesPrepare exam rooms for use, ensuring they are clean and stocked with necessary supplies.Prep the...

  • Nursing Assistant

    4 weeks ago


    Bethpage, New York, United States Catholic Health Service Full time

    OverviewCatholic Health Service is seeking a dedicated and compassionate Nursing Assistant to join our team at St. Joseph Hospital. As a Nursing Assistant, you will play a vital role in providing exceptional patient care and supporting our nursing staff in delivering high-quality patient outcomes.ResponsibilitiesAssist patients with daily living activities,...

  • Nursing Assistant

    1 day ago


    Bethpage, New York, United States Catholic Health Service Full time

    Job Summary:We are seeking a dedicated and compassionate Nursing Assistant to join our team at St. Joseph Hospital, a member of Catholic Health. As a Nursing Assistant, you will play a vital role in providing exceptional patient care and supporting our nursing staff in delivering high-quality care to our patients.Responsibilities:Assist patients with daily...

  • Marketing Assistant

    1 week ago


    Bethpage, New York, United States Marshall + Sterling Inc Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Marketing Assistant to join our team at Marshall + Sterling Inc. As a Marketing Assistant, you will play a key role in supporting our marketing specialist team in the placement of commercial accounts for small and large businesses.Key ResponsibilitiesAssist the marketing specialist team in...

  • Nursing Assistant

    1 week ago


    Bethpage, United States St. Catherine of Siena Full time

    Overview If you're looking for a great place to grow your career at a community hospital focused on excellent patient experience and nursing excellence, St. Joseph Hospital, a member of Catholic Health, may be what you are seeking. We offer career advancement, a rich tuition reimbursement program, medical benefits, a generous pension plan, 403B for...


  • Bethpage, United States PSEG Full time

    Responsibilities include but are not limited to:  • Prepare, maintain & submit monthly P&C budget variance analyses and forecasts using SAP. • Develop project plans & specific cash flows based on work scope. • Create, release & maintain project WBS / Power Plant structure in SAP. • Coordinate & maintain monthly cost data & reports in Excel or...


  • Bethpage, New York, United States PSEG Full time

    Job SummaryThe Project Controls Analyst - Cost will support the T&D team to provide effective integrated project cost monitoring, tracking, budget variance, and provide cost. This role will also perform Quality Assurance and Control for the procedures, processes and key controls for Project Management Office (PMO) and Projects and Construction (P&C). The...


  • Bethpage, United States PSEG Full time

    • Develop and implement comprehensive QA processes for Key Control Validation to measure compliance  • Annually review all Project Management Office (PMO) and Projects and Construction (P&C) procedures and revise if necessary • Conduct regular audits and reviews of project processes and documentation to ensure compliance with QA standard and identify...


  • Bethpage, New York, United States PSEG Full time

    Job SummaryWe are seeking a highly skilled Construction QA/QC Analyst to join our team at PSEG. The successful candidate will be responsible for developing and implementing comprehensive QA processes to ensure compliance with Key Control Validation.Key ResponsibilitiesDevelop and implement comprehensive QA processes for Key Control Validation to measure...