Assistant Property Manager

3 weeks ago


Phoenix, United States Westwood Financial Full time

Job Summary

The Assistant Property Manager is responsible for assisting the property manager in maintaining the day-to-day operations of a portfolio of commercial properties. This individual will possess some experience in hands on real estate Property Management with retail experience, and will have exceptional analytical and communication skills, must be a self-starter.

Key Responsibilities

Maintain day-to-day relationships with tenants, including any tenant issues regarding rental and NNN payments and troubleshooting same.

Responsible for receiving maintenance requests and inquiries from Tenants, troubleshooting solutions through resolution with minimal oversight.

Prepare notices to Tenants regarding construction, delinquencies, acquisitions, and dispositions.

Prepare and route vendor contracts as directed by the Property Manager.

Setup and maintain tenant, vendor, and building files. Also, setup and maintain tenant and vendor contact lists.

Collect, track, and review tenant and vendor insurance certificates, including the review for proper coverages/additional insureds, etc.

Assist Property Manager in an administrative function to complete team projects in a timely manner.

Collect, track, and input tenant gross sales into MRI.

Responsible for disconnecting utilities for vacant spaces when leased, and connecting utilities when tenants vacate, and a space becomes vacant.

Ensure all move-in/move-out paperwork is completed correctly and timely, has been approved by PM, and facilitated.

Send welcome packet, along with construction rules and regulations, and setup tenant file timely for each new tenant.

Work with property manager to minimize expenditures, maximize revenues and adhere to budgeted cost parameters.

Reviewing, approving, and coding of vendor invoices, including vendor setup in Avid.

Coordinate document preparation and inter-office correspondence with corporate office.

Responsible for connecting utilities for newly acquired properties and disconnecting utilities for sold properties.

Clear and thoughtful communication with Tenants and Vendors. Follow standard timelines listed in the policy and procedures manual for returning phone calls and emails.

Report to PM for additional instruction.

Qualifications (Knowledge/Skills/Abilities/Experience)

2-3 years of experience in Commercial Real Estate with an emphasis on retail properties

Experience with MRI is a plus

Intermediate to advance skills in Microsoft Word, Excel, and Outlook

Attention to detail and accuracy

Strong communication, organization, and problem-solving skills

Ability to provide efficient, timely, reliable and courteous service to customers

Ability to effectively present accurate and real time information

General understanding of accounting and real estate principals is a plus

Reports To

Senior Property Manager/Property Manager

by Jobble


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