Deputy Auditor-Property

Deadline: December 4, 2024

A thorough background check will be done on all finalists.

Job Summary

The Deputy Auditor Property & Tax is responsible for administration of delinquent tax collections and confession of judgment contracts, property splits, combinations, plats and annexations, preparing and executing tax forfeited land sales and the shared responsibility in election administration. This position deals with numerous State and Federal statutory requirements, internal and local mandates, and strict deadlines

Some Examples of Essential Duties

70% Property Tax & Land Related Processes

1. Administers delinquent tax collection process including mailing preliminary notices to first year delinquents in January, prepares and proofs list for publication, mails official notices, prepares affidavit to mailing and files documentation with court administration.

2. Administers tax forfeiture process including preparation of "notice of expiration of redemption" for posting, publishing, mailing and Sheriff's service. Prepares the certificate of forfeiture for recording and files original with court administrator, receipts and codes revenues for payments. Prepares Notices of Vacancy and provides information to County Attorney's Office for Notices of Eviction.

3. Performs split and combination maintenance of parcels for the County, including adding/deleting parcels, and parcel numbers changes and gives Auditor's Office approval on exemption certificate applications.

4. Performs parcel maintenance on the tax system: taxpayer ID's, property address, complete legal descriptions, acreage, confessions of judgments and parcel annexations.

5. Serves as the land offices (Auditor/Treasurer, Assessor, Recorder, Environmental Services) legal description expert.

6. Reviews and proofs new plats and annexations prior to Auditor/Treasurer Office approval.

7. Administers the applications and paperwork for tax forfeit land swap proposals between Department of Natural Resources, County Board and taxpayers.

8. Administers tax forfeited land sales including compiling information necessary for attaining wetlands certifications, DNR approval, and sale notices. Composes maps and forms for classification, prepares applications for state deeds and reconciles tax forfeited fund annually and reports forfeitures to State annually.

9. Maintains tax forfeited data and confession of judgment records within tax collection system. Assists County Board with tax forfeit land committee.

10. Administers confession of judgment contracts by preparing contracts, bills and notices. Receipts in payments, computes outstanding balances, calculates installments and interest, and reports any defaults to the Auditor/Treasurer.

11. Prepares In Lieu of Tax settlements, including maintaining tax forfeit records for reporting and distribution of state payment.

12. Submits reports referring to taxes to State Agencies, the Minnesota Department of Revenue, etc.

13. Works closely with the Property and Tax Specialists and the Assessor's Office on property splits and procedures for entering new and revised parcels into property tax system.

14. Processes bankruptcy claims including filing, recording and receipts payments on real estate parcels, includes researching types of bankruptcies and how they affect the county and the property taxes.

15. Prepares ditch liens and maintains ledger.

16. Researches and reviews applicable laws and procedures including new legislation and statute changes.

25% Elections

1. Enters post election voter history within timeline set by State Statute.

2. Administers and maintains absentee voting including UOCAVA and permanent absentee lists and voting.

3. Holds position on county Absentee Ballot Board with Auditor/Treasurer.

4. Assists Auditor/Treasurer with election day preparation, election judge training, absentee voting and election night reporting.

5. Attends election training provided by the Secretary of State's office, county and related vendors.

6. Assists Auditor/Treasurer with election judge training.

7. Organizes Health Care Facility absentee voting.

5% Other Important Duties

1. Assist taxpayers with licenses, deeds, CRVs, receipts and taxes. Provide information to the public as needed.

2. Performs other work as required.

Qualifications

• High School diploma or equivalent
• 4 years experience in real estate, title, or other land related work with emphasis on legal description work

Knowledge, Skills and Abilities Desired

• Considerable knowledge and skill in the use of systems and tools utilized in the collection and calculation of taxes, scanning, and digital filing.
• Extensive knowledge of statutes and regulations applicable to the payment and collection of taxes.
• Extensive knowledge of legal land descriptions and land measurements.
• Considerable knowledge of Microsoft applications including Excel and Word, as well as PDF creation and editing.
• Ability to organize work and adhere to reporting statutory deadlines.
• Ability to perform detailed work with a high degree of accuracy.
• Ability to establish and maintain effective working relationships with, county officials, state officials, employees and the public.
• Demonstrates excellent written and verbal communication skills.
• Ability to work rapidly and accurately in handling a high volume of calls.
• Ability to accurately calculate property tax, interest and penalties on delinquent taxes and confession of judgement contracts.
• Ability to maintain confidentiality according to established procedures governing the release of protected data.
• Ability to communicate effectively via telephone with taxpayers, state agencies, business professionals and the general public.

Competencies Common to All County Positions

• Develops, maintains a thorough working knowledge of, and complies with all departmental and applicable County policies and procedures.
• Demonstrates regular and reliable attendance and punctuality.
• Performs all duties as required in a safe and efficient manner.
• Demonstrates by personal example the qualities inherent in public service, excellence, and integrity expected from all staff.
• Develops respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
• Confers regularly with and keeps immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities.
• Represents Kanabec County in a professional manner to the public, outside contacts and constituencies.

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