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Accountant
2 months ago
ABOUT US :
Family & Children Services, Inc. is a social service non-profit established in 1903 that works to support, strengthen, and preserve the safety, well-being, and dignity of children, individuals, and families.F&CS is located in Kalamazoo, MI and offers flexible schedules and remote opportunities in a welcoming environment with opportunities to engage in organizational collaborative activities. The Agency’s workplace core values focus on Respect; Integrity; Service; and Empowerment, and the agency promotes a culture of Diversity; Equity; Inclusion; and Belonging, and is excited to have new staff join the team.Average staff tenure is 6 yearsFor more info, check us out at: Family & Children Services (fcsource.org)
JOB OVERVIEW:
This position assists in the overall management of the agency by providing oversight of the agency's cash receipt posting, accounts payable functions, CMH billing oversight and reconciliation. This includes: the use of personal computer applications to develop the required financial information for funding sources and financial reporting; providing the Controller, finance team and management staff with appropriate fiscal information to facilitate decision-making; providing budget preparation and documentation for external audits; assisting with the month-end closing process; completing other assigned duties as requested.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsibilities associated with this job will change from time to time in accordance with the agency's programmatic and business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those described below.
Provides oversight of the agency's CMH funding contracts so that required billing and financial information is prepared and submitted accurately and timely.
Reconciles and prepares external audit documentation related to contracts.
Provides oversight and support to administrative billing staff regarding CMH billing, authorization of services, and unpaid claim resolution.
Provides oversight and back up for the Agency's CMH billing information management software, Sage-Intacct payable system, and Ezclaim billing software.
Monitors and follows-up on errors/billing problems.
Maintains all accounts payable reports, spreadsheets and agency accounts payable files. Prepares analysis of accounts as required.
Reviews all invoices for appropriate documentation and approval prior to payment. Processes all vendor invoices for payment, including proper general ledger coding, and issues payments to vendors & FC Parents.
Processes cash receipts, prepares, and makes bank deposits. Monitors cash funds daily and records EFT transactions. Prepares general ledger entry to record EFT and cash receipts for all sites.
Process the posting Foster Care payments, including the download and maintenance of all SOM payment remittances.
Stay current on all MISAWIS trainings to maintain logins and access to SOM System.
Assures that bi-weekly fund transfers and other payroll withholdings are paid accurately and timely.
Oversees all credit card transactions and card distribution for the agency. Problems solves and provides support for credit card users.
Maintain vendor contact information and vendor relationships.
Maintain agency vendor contract folder to assure current contracts are filed and maintained.
Maintains general petty cash funds and oversees reconciliation and reimbursement of all agencies petty cash funds.
Oversight of office supplies and maintenance of s general stock. Negotiates with vendors for the best possible prices for office supplies and other supplies.
Provides Controller and management staff with fiscal information and analysis as requested.
Perform other job-related duties as assigned.
EDUCATION and/or EXPERIENCE
:
Minimum of a bachelor's degree with a major in accounting; at least three years of relevant experience working with Microsoft Office with proficiency in Excel and Outlook, database entry systems and ability to learn new software.
Knowledge of non-profit accounting procedures and fiscal accounts practices and applicable state and federal laws and regulations including health care billing. Lived experience with Accounts Payable, Accounts Receivable, and medical billing, behavioral health preferred.
Current Systems Utilized by the Organization include: Sage Inacct (Finance); Ezclaim (Billing); Paylocity (HRIS-Payroll); Next Step (EHR); and other Program-Specific Systems.Ideal candidate with be familiar with relevant systems or similar Accounting and Finance software systems.
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