Deputy Court Clerk/Warrants Clerk

3 months ago

Helotes, United States City of Helotes Full time
JOB SUMMARY:

Under general supervision, accurately enters data and processes cases involving various fine-only misdemeanors and city ordinances filed in the court. Provide a variety of clerical and/or technical non-judicial functions in support of court operations. Strong customer service and cash handling skills.

ESSENTIAL JOB FUNCTIONS:
  • Prepares cases filed with the court by importing or entering citations into the Court's case management system.
  • Accurately sort and file cases immediately after being received.
  • Updates and inputs data efficiently on case files with notes as contact is made with defendants, judges, attorneys, officers or others.
  • Aids in organizing and maintaining case files and court records.
  • Calculates, collects, and processes fines, fees and court costs based on judicial orders or other miscellaneous charges.
  • Reviews documents presented for authenticity and accuracy.
  • Researches and verifies all incoming payments against respective citations or court documents to ensure that payment amount is correct and paid in a timely manner.
  • Assists in the preparation and processing of warrant documentation.
  • Performs general receptionist duties.
  • Provides effective communication (oral or written) on information regarding various court policies, procedures, and City ordinances in regards to fines, payments, restitutions, and status of cases.
  • Performs basic cashiering and general accounting functions such as receipting payments, researching and correcting errors in payment records, cash handling, receipt balancing, making change, and dealing directly with payees.
  • Receives sorts and distributes incoming mail and e-mails as necessary.
  • Assists and provides clear, concise, and accurate information to the public at the counter and on the telephone; refers calls and inquires to appropriate person; explains routine procedures and court functions.
  • May prepare court dockets, including notifying parties regarding court dates, process summons, subpoenas and hearing notices.
  • Reviews cases for compliance and prepare final disposition paperwork for Judge's signature.
  • Provides general information regarding the scheduling of court dates, driving safety course, warrants, processing cases under the directive of standing orders issued by the Presiding Judge.
  • Prepares and sends pre warrant notices, notices of past due requirements, late payments, and scheduled court appearances.
  • Compiles, types, records and files wide variety of court records, reports, and materials including citations, summons, warrants, letters, reports and complaints.
  • Assists in the preparation and processing of warrant documentation.
  • Reviews and signs warrant affidavits after confirming accuracy of information.
  • Maintains warrant records, reports and files.
  • Contacts defendants with outstanding warrants and processes payments.
  • May be required to assist in other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES:
  • Knowledge of court procedures.
  • Knowledge of office practices and procedures.
  • Knowledge of basic mathematical principles.
  • Ability to interpret and decipher court documents and understand legal terminology.
  • Ability to learn and have knowledge of Texas Transportation Code, Penal Code, Code of Criminal Procedures, regarding laws governing Class 'C' Misdemeanors.
  • Ability to perform excellent customer service.
  • Ability to follow and communicate effectively, both verbally and written
  • Ability to develop and maintain effective working relationships
  • Ability to work under stressful working conditions.
  • Ability to operate a computer and related software applications.
QUALIFICATIONS:
  • Must be bondable.
  • Must be able to type 50 wpm or more.
  • Must have or be able to receive a Texas Notary Public Commission.
  • Bilingual (English/Spanish) preferred.
EDUCATION & EXPERIENCE:
  • High School Diploma or GED.
  • Prior Municipal Court experience preferred.
  • Requires One (1) year experience of clerical/office support in an administrative office environment.
  • Must complete the Municipal Court Clerk Training Course annually.
CERTIFICATES & LICENSES:
  • Must obtain Level I Court Clerk certification within eighteen (18) months of hire date.
WORK ENVIRONMENT:
  • Conducts work primarily in an office environment.
WORK HOURS:
  • Monday - Friday, 8:00 a.m. - 5:00 p.m., including some overtime on court days.


THE CITY OF HELOTES IS AN EQUAL OPPORTUNITY EMPLOYER

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