Senior Administrative and Project Manager to the Dean

3 weeks ago

Hanover, New Hampshire, United States Dartmouth College Full time
Posting date:

03/11/2025

Open Until Filled:

Yes

Position Number:

1129254

Position Title:

Senior Administrative and Project Manager to the Dean

Department this Position Reports to:

Dean, School of Arts & Sciences

Hiring Range Minimum:

$82,400

Hiring Range Maximum:

$103,000

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Schedule:
  • This position is based in an office setting with occasional need for early morning, evening, or weekend work to support events or deadlines.
  • Some flexibility in scheduling may be required to accommodate the Deans priorities and institutional needs.
Location of Position:

Hanover, NH

Remote Work Eligibility?:

Onsite only

Is this a term position?:

No

If yes, length of term in months.:

NA

Is this a grant funded position?:

No

Position Purpose:

The Senior Administrative & Project Manager serves as a key partner to the Dean of the School of Arts and Sciences, providing high-level administrative support and project management expertise to ensure the efficient and effective functioning of the Deans Office. The role combines traditional executive assistant responsibilities with leadership in managing key initiatives and priorities for the Dean. Responsibilities include strategic scheduling, administrative oversight, and project coordination. The ideal candidate will have strong organizational and communication skills, and will be eager to take initiative, offering ideas and recommendations to help develop this new office, contributing to its long term success.

Required Qualifications - Education and Yrs Exp:

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

Qualifications, Skills, Knowledge, Abilities:

  • At least 7 years of experience in administrative support, project management, or a related field, with a proven track record of supporting senior leaders.
  • Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
  • Strong written and verbal communication skills, with experience drafting professional correspondence.
  • Proficiency in office productivity software (e.g., Microsoft Office, Google Workspace) and project management tools.
  • Ability to handle sensitive and confidential information with discretion and professionalism.
Key Competencies:
  • Strategic thinking and problem-solving skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Strong interpersonal skills, with the ability to build relationships across diverse stakeholder groups.
  • Commitment to fostering a welcoming and inclusive environment.
Preferred Qualifications:
  • Experience in higher education or a similar complex organizational environment.
  • Familiarity with Dartmouths policies, systems, and procedures.
  • Knowledge of project management methodologies and tools.
Department Contact for Recruitment Inquiries:

Maria Anderson

Department Contact Phone Number:

603-646-2659

Department Contact for Cover Letter and Title:

Maria Anderson, Chief Finance & Operations Officer

Department Contact's Phone Number:

603-646-2659

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/78051

Description:

Executive Support
? Provide professional and discreet administrative support to the Dean by demonstrating initiative and commitment to excellence.
? Manage the Deans complex and dynamic calendar, balancing competing priorities and ensuring timely preparation for meetings, events, and travel.
? Screen and prioritize communications, serving as the first point of contact for internal and external stakeholders.
? Draft and manage correspondence on behalf of the Dean, ensuring timely and professional communication.
? Coordinate travel arrangements, including creating itineraries and managing reimbursements in compliance with Dartmouth policies.
? Create and manage the Deans expense reports.
? Prepare an annual calendar for the Dean, including meetings and events.
? Greet visitors to the office and serve as the face of the Deans office.
? Provide administrative support for meetings, including preparing agendas, acquiring and organizing pre-materials, recording minutes, reserving space, and tracking action items.
? Arrange catering and meals for the Dean as necessary.

Percentage Of Time:

50%

Description:

Project Management
? Collaborate with the Dean and other senior leaders to plan, execute, and track strategic initiatives and special projects.
? Develop timelines, deliverables, and metrics for key projects, ensuring alignment with institutional priorities.
? Research, analyze, and summarize data or materials to inform the Deans decision-making and initiatives.
? Prepare presentations and reports on behalf of the Deans office, gathering relevant data, summarizing key insights, and effectively communicating complex information in a clear and palatable manner.
? Partner with internal and external stakeholders to ensure smooth execution of events, programs, and initiatives led by the Deans Office.
? Proactively identify and resolve potential challenges or risks in project execution.

Percentage Of Time:

40%

Description:

Scheduling and Administrative Operations
? Oversee and optimize the scheduling process for the Deans Office, including coordinating meetings with faculty, staff, and external partners.
? Establish systems for managing scheduling requests, ensuring timely responses and efficient use of the Deans time.
? Assist with administrative functions of the Deans Office, such as maintaining records, coordinating logistics for events, and supporting other team members as needed.
? Train and oversee the onboarding of additional administrative staff.

Percentage Of Time:

10%

--:

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--:

Performs other duties as assigned.

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