Paralegal / Legal Assistant

6 days ago

Front Royal, United States Warren County, VA Full time
Description

COUNTY OF WARREN

PARALEGAL / LEGAL ASSISTANT

GENERAL DEFINITION OF WORK:FLSA Status: Non-Exempt

Performs complex administrative work assisting with legal research and administrative procedures; does related work as required. Work is performed under the supervision of the Office Manager.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

Providing support to department staff; conducting research, compiling information; preparing draft pleadings, opinions, ordinances and resolutions; preparing and maintaining files and records.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
  • Provides technical and administrative support to departmental staff; transcribes and drafts letters, memos, agenda items, ordinances, resolutions, contracts, leases, court pleadings, court forms, loan documents, real estate instruments, etc. from descriptions and/or drafts of information to be contained within the document.
  • Assists and directs citizens with information requests either in person or via telephone calls and e-mail; responds to Freedom of Information Act requests.
  • Prepares legal documents and correspondence, provides litigation and trial support; maintains court calendars; prepares and reviews court dockets.
  • Monitors Juvenile and Domestic Relations Court files, maintains confidentiality of juvenile files and information obtained through the courts, juvenile intake etc.
  • Performs basic legal research as required; ensures recording and filing of legal documents; schedules appointments.
  • Work closely with Juvenile Intake and Probation; Juvenile and Domestic Relations General District Court and Law Enforcement.
  • Obtain video footage, reports from law enforcement and download technology for discovery and prepare discovery.
  • Input all Adult and Juvenile case file information into a Records Management System.
  • Performs general office management duties including answering phones, processing incoming and outgoing mail, preparing deposits, ordering supplies, and preparing invoices; maintains office equipment, schedules repairs, conducts cost analysis for replacements.
  • Establishes and maintains general office procedures; sets up and maintains filing system, document retention program, etc.
  • Performs related tasks as required.


KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of legal office practices, procedures and techniques; thorough knowledge of legal terminology and spelling; thorough knowledge of departmental functions, organization and policies; general knowledge of the principles, methods and practices utilized in legal research; some knowledge of municipal law; ability to maintain involved office and legal records; ability to organize and perform work independently; ability to take and transcribe dictation and type at proficient levels; ability to communicate ideas effectively in both oral and written forms; ability to establish and maintain effective working relationships with associates and the general public.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school supplemented by course work in secretarial science, paralegal training, or related field and moderate experience in a legal office as an assistant, paralegal or legal secretary.

PHYSICAL REQUIREMENTS:

This is sedentary work requiring the exertion of up to 25 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

SPECIAL REQUIREMENTS:

Possession of an appropriate driver's license valid in the Commonwealth of Virginia. Obtain VCIN Certification within 6 months and Security Awareness Certification through VCIN.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

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