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Procurement Associate, Early Career Opportunity in Little Rock, Arkansas
2 months ago
Winrock International is a nonprofit organization that works with people in the United States and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, Winrock is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged of the world.
Are you ready to embark on an exciting journey with a globally renowned organization? As a Procurement Associate at Winrock International, you will be at the heart of our dynamic Procurement Department, playing a pivotal role in supporting our Global Operations. Your contributions will directly impact our mission of empowering communities and driving sustainable development worldwide.
In this role, you will:
- Be the Backbone of Global Operations: Provide indispensable support to the Procurement Department, ensuring smooth and efficient operations across our global projects.
- Collaborate with the COO: Work closely with the Chief Operations Officer, offering administrative support and gaining insights from top leadership.
- Innovate with Technology: Manage and enhance our Microsoft SharePoint sites, making sure they are always up-to-date and a reliable resource for our teams.
- Interact Globally: Work with projects all over the world, gaining international experience and the opportunity to travel to various locations to support operations on the ground.
This role is based in Little Rock, Arkansas and you will need to be in the Downtown Little Rock office 3 times a week.
POSITION RESPONSIBILITIES
Major Responsibilities
- Processes and receipts invoices and credit card transactions. Reconciliation of multiple credit cards with accounts payable.
- Completes Procurement Review Checklist and verifies all required documentation is accounted for on core purchases.
- Transfer and retrieve data from Winrock's financial system or electronic files as requested.
- Request documentation and update databases or records with latest information as it becomes available. This includes the Procurement WinShare page, OPF, and Collaboration sites.
- Correct and modify inaccurate files and records as advised by Procurement when needed.
- Arrange and organize electronic files as needed for Procurement & Operations.
- Take the lead in country registrations and registration renewal in close coordination with program staff.
- Maintain a database of country registrations and requirements and follow up with relevant staff to ensure all requirements are met.
- Manage Winrock's Institutional Memberships - budget, list maintenance, create payment requests.
- Coordination and planning of Annual Ops Meetings and other offsite events for regional, field, and home office staff.
- Provide administrative support to Chief Operations Officer (COO).
- Assist with Little Rock Office facility requests as needed.
- Prepares Power of Attorney letters, facilitates the certification process with the Secretary of State, manages inventory, renewals, and revocations.
- Travel with the operations team to global project sites for on-site training and facilitation.
- This role's responsibilities are subject to modifications as required by the organization's needs.
Education: Bachelor's degree in business administration or a similar discipline required. Related experience or the equivalent combination of education and experience preferred.
Experience: A minimum of one year of relevant experience preferred (Internships and Work Study roles included).
Computer/Technical Skills:
- Strong analytical and computer skills, especially spreadsheet and financial analysis.
- Proficient with Microsoft Office Suite; SharePoint a plus.
- Strong software skills and advanced knowledge of spreadsheets and word processing.
- Accurate and precise attention to detail.
- Skilled knowledge in generating process documentation.
- Assists team members when needed to accomplish team goals.
- Knowledge of Costpoint Financial System preferred.
- Good interpersonal skills.
- Ability to write clearly and concisely.
- Fluent English speaking and written communication are required.
Position-Specific Skills:
- Experience with basic procurement procedures preferred.
- Flexibility to assume a workload which frequently necessitates an adjustment of priorities.
- Strong organizational skills coordinating a variety of tasks simultaneously.
- Firm understanding and sense of the importance of paying attention to detail.
- Ability to lead work in a team-oriented environment.
- Ability to always demonstrate the highest level of ethical standards.
- Ability to manage multiple priorities.
- This position typically requires sitting for long periods for office work, standing, bending, and reaching.
- Must be authorized to work in the United States.
Salary: This position has a salary of $49,000 with an additional $4900 annual contribution to your retirement account (403b) as well as 10 days of vacation, 10 sick days and 11 holidays. Excellent health care coverage for self and family. See more about our provided benefits here: Winrock Benefits
Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value diversity and inclusiveness. Winrock recruits, employs, trains, promotes and compensates regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.
At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.
Winrock knows that its success comes from the hard work and steadfast dedication of its diverse workforce. Winrock remains committed to maintaining diversity, inclusion and equity across the entire organization.
