Human Resources Intern

3 weeks ago

Stillwater, United States Oklahoma State University Foundation Full time
VISION: Transform the university through the power of generosity.

MISSION: Unite donor passions with university priorities to elevate the impact of Oklahoma State University.

DEPARTMENT PURPOSE: Attract, develop, and retain high potential individuals to support the mission of the OSU Foundation.

PRIMARY PURPOSE: The Human Resources Intern will provide administrative support to the Human Resources team, including but not limited to recruitment, organizational development, front desk coverage.

KEY AREAS OF FOCUS:

Talent Acquisition/Recruitment:

  • Assist with the clerical aspects of Talent Acquisition/Recruitment:
    • Assist with student/intern recruitment and work with hiring managers to review applications, schedule and conduct phone interviews, schedule onsite interviews, and build interview itineraries
    • Assist with conducting reference checks and initiated pre-employment screenings
    • Assist with office services to include filing of documents, maintaining employee records, and recruitment and general files;Ensure accuracy in all personnel files, maintaining personnel files in compliance with applicable legal requirements, and keeping employee records up-to-date by processing employee status changes in a timely fashion
Organizational Development:
  • Assist organizational development with management of staff professional development
    • Setting up training events in the Learning Management System (LMS), including student/intern onboarding
    • Accurately entering data for training events and participants
    • Distributing training evaluations in a timely manner
Front Desk and Mail Center:
  • Assist with the front desk, mail center, and daily errands, as needed
    • Ensure front desk is staffed throughout the day
    • Greet guests in a professional, friendly, and hospitable manner
    • Professionally answer all incoming calls and redirect accordingly
    • Assist with the distribution of OSU Foundation voucher and voucher checks requested through University departments
    • Process and distribute incoming and outgoing mail, as needed
    • Prepare daily gift receipts for mailing, as needed
    • Deliver to post office, bank and other establishments, as needed


Other Human Resources Functions:
  • Assist in preparing new hire notebooks, filing of documents and maintaining records, including I-9s
  • Assist in the preparation and administration of all performance review materials, including annual and intermittent evaluations
  • Understand the importance of employment law and compliance regarding employment eligibility, confidentiality, employee relations, and proper maintenance of employee files and forms
  • Other duties as assigned
JOB COMPETENCIES AND EXPERIENCE:

Education & Certifications:
  • Current full-time enrollment in a bachelor's or graduate degree program, with a Human Resources Management option
  • Active membership in the Human Resources Management Association; current student membership in Society of Human Resources Management (SHRM), preferred
Experience:
  • Ability to maintain a high level of confidentiality in all aspects of the job responsibility
  • Excellent oral and written communication skills
  • Organizational skills and attention to detail a must
  • Proficient computer skills with basic knowledge of the Microsoft Office Suite
  • Cooperative attitude with a desire to learn
  • Minimum of 20-25 hours pers week, Monday through Friday
  • Proven sense of humor and ability to have fun
Organizational Competencies:
  • Effective Communication: Communicates well (written and verbal); exhibits exceptional listening skills, and is transparent through open dialog and informational sharing; seeks first to understand and assumes positive intent; deals with others in a straightforward and honest manner while conveying both good and bad news; avoids "telling themselves a story" and works to deploy crucial conversation communication techniques; shows the highest level of understanding, courtesy, tact, empathy and concern with all interactions
  • Execution & Initiative: Demonstrates a high level of initiative on assignments; expresses interest in taking on more responsibilities and contributing to overall goals; proactively contributes to problem solving and pursues continuous improvement efforts at all times; takes responsibility to ensure that quality and timeliness of deliverables meets organizational and donor expectations; ensures work is accurate; delivers upon commitments while demonstrating integrity, stewardship of resources and service to OSU
  • Teamwork/Interpersonal Skills: Builds and maintains strong internal working relationships that promote open and honest communication; cares for others personally and professionally; values diversity and treats all individuals with respect and professionalism; demonstrates an open mind-set when presented with opportunities to learn about different culture, approaches or opinions; supports team efforts and makes the Foundation a more enjoyable place to work
  • Problem Solving/Judgment: Seeks guidance and expert opinions in decision-making and planning process; gains understanding of how to apply approved policies and procedures; when and why escalation of issues is needed and to whom; responds appropriately and timely to issues; accepts responsibility for actions
  • Adaptability/Flexibility: Committed to continuous improvement; adapts to change, is open to new ideas; takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs; shows ability to listen actively to different perspectives and consider alternate views based on new information; demonstrates self-control and remains productive during times of uncertainty
  • Courage & Conviction: Proactively takes responsibility for individual outcomes regardless of success, and learns from all results; demonstrates dedication to the principles of truth and honesty, even when the message may not be welcome; maintains confidentiality; supports company values, walks the talk; behaviors and actions are consistent with statements, values and beliefs; practices ethical decision making; has courage to try something new when encouraged by others; shows accountability and credibility by following through on commitments; receives constructive feedback from others and looks for continually improve
  • Donor Centered: Follows through with appropriate actions and/or information to meet the requests of donors; actively shares contacts and relationships with those who may have common goals or needs; embraces development and stewardship strategies that build relationships and respect the donors' interests, while balancing university priorities; solidifies personal relationships with mutual trust and fulfillment on commitments


PHYSICAL REQUIREMENTS: Must use a computer terminal and view a computer screen for extended periods of time. Must talk in person or by phone (frequently and sometimes for extended periods) to people onsite or to external candidates/partners. Must constantly use visual acuity to check printed and designed materials of various types. Must be able to navigate within the OSU Foundation. Typical office working conditions.

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