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Financial Management Analyst I

4 months ago

Durham, United States Duke University Full time
School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke University's School of Medicine - Department of Dermatology has an immediate need for an Financial Management Analyst I located in Durham, N.C.

WORK PERFORMED

GENERAL FINANCE:
  • Financial reporting and analysis, operational as well compared to budget.
  • Month end close in conjunction with FMA 3
  • Fund code initiation
  • AP/AR audit/reconciliation
  • Backup CONCUR entry & follow up
  • Acts as Buy@Duke administrator and point of contact for ongoing Buy@Duke questions/issues/audits
  • Training for new staff
  • Approve check requests
  • Approve purchase orders (standing and one time)
  • Invoice tracking & reconciliation
  • Problem invoice resolution, untimely transaction resolution before write off deadline
  • Check log compliance and deposits
  • Handles School of Medicine audit
  • Faculty & Advance Practice Provider annual allocation tracking and reporting
  • Concur approver/troubleshooting
  • Serve as FAM approver for required transactions (finance & HR)
  • Attend institutional and departmental meetings/trainings as necessary
SPACE:
  • Perform walk-throughs, space audits, updates in Web Central occupant and % of use per payroll report
  • Quarterly review and space confirmation; distribution of space funding (SOM vs DHIP) to align with funding of occupant
  • Manage office/lab/space upfits, get quotes from Duke, negotiate expenses; work with Lab Administrator for laboratory moves or expansion/reduction
  • E&O requests
  • Off-site storage monitoring reconciliation
EQUIPMENT:
  • Update and maintain capital equipment inventory and order requests
  • Order new computers and peripherals for clinical and research faculty & staff (not in-clinic computers): quotes, repair and maintenance agreements/contracts for non-laboratory and laboratory equipment (back up for lab administrator for lab equipment);
  • Negotiate and point of contact for emergency replacement of equipment; emergency


Education/Training

Work generally requires a Bachelor's degree in Accounting, Economics or a related business field.

Experience

No experience required for candidates who possess a Bachelor's degree in a field of study related to the specific position.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Minimum Qualifications

Education

Work generally requires a Bachelor's degree in Accounting, Economics or a related business field.

Experience

No experience required for candidates who possess a Bachelor's degree in a field of study related to the specific position.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.