HR Assistant

1 week ago

Bloomingdale, United States Vibration Mountings Controls, Inc. Full time

The HR Assistant provides administrative support within the Human Resources department. This role includes handling a variety of HR administrative tasks, such as assisting in recruiting efforts, new hire onboarding, data base management and assisting with coordinating internal and external events. The HR assistant is expected to be a conceptual thinker with superb attention to detail, organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment and can handle sensitive information with confidentiality.

Key Responsibilities not limited to:

  • Records Maintenance: Updates and ensures all HR documentation not limited to, resumes, approvals, interview notes, and assessment results are accurately maintained and uploaded into (HRIS) system - Paylocity, for current, potential, and former employees.
  • Sourcing: Assists with sourcing potential candidates through job boards, social media, and all applicable recruitment platforms and maintains the applicant tracking systems.
  • Scheduling: Schedules interviews, phone screenings, and meetings between candidates and hiring managers.
  • Pre-Hire/Hire Onboarding Support: Assists with candidate background and drug screen checks by following up and confirming clearances to prepare for formal onboarding. Follows up with new hires to ensure HR onboarding documentation has been completed in Paylocity.
  • Clerical Support: Provides general clerical support to the HR department in all aspects, including and not limited to document preparation, filing and data entry.
  • Events: Assists with coordinating career and employee events for the company. Attends career events to promote current job openings and support recruitment branding efforts.
  • Reporting: Compiles and organizes data for any HR related reporting needs.
Requirements

Qualifications:
  • Associate or bachelor's degree in Human Resources, Business Administration or Psychology
  • Solid problem-solving and organizational skills
  • Excellent written and verbal communication skills
  • Intermediate skill level of MS Office and any relevant HR software
  • Strong interpersonal and conflict-management skills
  • Bilingual Preferred (Spanish)

This position offers flexibility to be structured as either part-time or full-time employment.

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