Office Experience and Events Manager

3 weeks ago

Pewaukee, United States The Boston Consulting Group Inc Full time

WHAT YOU'LL DO Work with the Business Management Senior Director and the Office Experience & Events team to 1) ensure the smooth day-to-day operation and consistently high level of customer experience and support services for the Houston office, and 2) oversee the strategy and delivery of office meetings, affiliation events, and engagement initiatives.

Office Experience responsibilities include:

Efficiently manage the amenities and resources devoted to ensuring an excellent staff and guest experience in the Houston office

Organize and support the implementation of all general business services including concierge, catering, mail services, supplies and purchasing

Manage vendor relationships and agreements as required including catering, equipment, supplies, maintenance, and other services and products

Liaise with building/property management, including oversight of general maintenance and repairs, janitorial, security, and landlord relationships

Contribute to appearance and inventory of kitchens, conference rooms, and common areas as needed, including stocking drinks and snacks, assisting with catering set-ups, etc.

Project manage, collaborate, and execute on special projects as needed

Oversee local Incident Response Team in partnership with Business Management Director including all safety and security plans, evacuation procedures, and emergency drills

Represent Houston office on North American Office Experience Leadership Team: share best practices and participate in regional meetings and initiatives

Events responsibilities include:

Drive staff affiliation, morale, and connection by strategically planning and executing creative office events, including annual holiday party, summer retreat, offsite staff meetings, partner-hosted dinners, cohort events, happy hours, community service projects, etc.

Oversee and assist in executing event marketing plans and communication – generate engagement, promote attendance, prepare guest lists and invitations, send confirmations, track RSVPs

Develop office-wide events calendar and communications plan, acting as a liaison for office committees such as Families@BCG, Social Impact, Affiliation Committee, diversity cadres, etc.

Create and manage event budgets and expenses with high level of detail and accountability

Research and develop relationships with all types of event vendors, including caterers, venues, entertainment and more. Conduct site visits, negotiate preferred pricing, conduct preliminary contract reviews

Measure staff engagement and event success through surveys, focus groups and other methods

People manager responsibilities include:

Plan and manage workload across the team ensuring appropriate balance, while also meeting individual goals and growth opportunities

Manage individual and team performance with clear roles and responsibilities, sharing timely and growth-oriented feedback, and ensuring expectations are met

Drive Performance, Develop, Grow (PDG) cycle for four OE & Events employees including goal-setting, check-ins, and year-end review process

Support, mentor, and coach team members, providing psychological safety

As a member of the Houston BST Leadership Team, partner with other Leadership Team members in contributing toward office-wide goals, bettering employee experience, and suggesting and pursuing opportunities for improvement YOU'RE GOOD AT Anticipating customer needs and having an uncanny attention to detail Thinking on your feet - solving problems and handling difficult situations with poise, understanding and tact; possessing the ability to settle disagreements as they arise Juggling competing priorities, keeping constant sight of the overall objectives Generating excitement and enthusiasm among your peers and co-workers Estimating and managing budgets, tracking expenses Fostering a stimulating work environment within your team and encouraging collaboration across functions throughout the office Demonstrating effective, empathetic, and fair-minded team leadership

YOU BRING (EXPERIENCE & QUALIFICATIONS) Bachelor's degree preferred with 5+ years of experience in a professional services firm, ideally in a supervisory position Strong hospitality mindset, with a service orientation and sensitivity in responding to customer needs Demonstrated strong interpersonal, communication and facilitation skills High degree of flexibility in a fast-paced environment High degree of integrity, a positive attitude, and the ability to maintain absolute confidentiality Computer proficiency in Windows, Word, Excel, PowerPoint and Outlook and ability to quickly learn new applications and technology tools Infrequent travel may be required Occasional evening and weekend work may be required

YOU'LL WORK WITH Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

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