Customer Service Specialist

3 weeks ago

West Palm Beach, United States ASR GroupDomino Sugar Full time

ASR Group is the worlds largest refiner and marketer of cane sugar, with an annual production capacity of more than 6 million tons of sugar. The company produces a full line of grocery, industrial, food service and specialty sweetener products. Across North America, ASR Group owns and operates six sugar refineries, located in Louisiana, New York, California, Maryland, Canada and Mexico. In the European Union, the company owns and operates sugar refineries in England, Portugal. ASR Group also owns and operates mills in Mexico and Belize. The companys brand portfolio includes the leading brands Domino, C&H, Redpath, Tate & Lyle, Lyles and Sidul.

OVERVIEW

As a Customer Service Specialist, you are the main point of contact for the flow of order information from customer to ASR Group and feedback of supply information to customers throughout the lifetime of those orders from receipt to delivery. You will use resources available to ensure full understanding and visibility of any past, current and future risk to customer supply. The CSR ensures customer satisfaction by implementing corrective actions to mitigate these risks and effectively communicating with the customer through to resolution.

DETAILED ROLES & RESPONSIBILITIES

+ Effectively manage the manual, EDI and Esker order capture process to service key customers across all channels in line with an agreed Customer Service Policy and contracts in place

+ Accurately process customer orders and change requests

+ Work across the end to end supply chain to interpret customer contracts and requirements

+ Proactively track order status and notify customer of delays

+ Processes Customer Complaints and Returns according to our policies

+ Drives to improve the % automated order capture

+ Conduct root cause analysis to drive continuous improvement.

+ Efficiently manage of incoming service requests in line with an agreed Customer Service Policy via email, phone and in person

+ Analyze data and responding to customer questions in a timely manner, with urgency

+ Provide pro active support in ensuring customer deadlines/expectations are met

+ Resolution of key customer queries and enquires to help payment

+ Educate key customers on rules of supply such as lead times, Minimum Order Quantities, product information, delivery dates, etc.

+ Create collaborative relationship within supply chain to best service customer, working with distribution and logistics.

+ Manages more complex/ strategic customers

+ Establish a strong communication with internal and external customers, order management area, Finance and colleagues from other parts of the business on a daily basis in person, via phone and email to ensure customers expectations are met

+ Identify opportunities and solutions to improve Supply Chain performance to deliver better OTIF targets

+ Support the creation of relevant KPIs and ensuring the cost effectiveness of customer service order capture

+ Education of sales colleagues on order capture process and importance of getting contracts right first time all the time

+ Escalate challenges or concerns from customers to the CS Manager/ CS Supervisor when needed for immediate customer service resolution

+ May be responsible for processing international orders including working with freight forwarders, logistics and supply chain to request freight bookings, preparing export documentation, and understanding export / import requirements for those countries assigned

+ Additional responsibilities to support other activities

WORK EXPERIENCES

+ 4-8 years working in customer service or inside sales in a manufacturing environment

+ Experience working in SAP/CRM preferred

+ Experience processing international orders and preparing export documentation preferred

EDUCATION REQUIREMENTS

+ Bachelors degree in business administration or supply chain management with a strong academic record preferred

+ Equivalent combination of education and experience will be considered

SUPERVISORY RESPONSIBILITY

+ None

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)

+ Drive for Results perform independently and manage multiple tasks/projects simultaneously

+ Execution Attentive to detail and demonstrated ability to deliver on accountabilities.

+ Strong influencing and communication skills

+ Ability to manage workload and identify priority tasks to meet tight deadlines

+ Good team player and remains calm under pressure, supporting the company mission

+ Good verbal and written communication skills

+ SAP or computer literacy (ideally good Excel skills)

+ Knowledge about company products and internal processes (preferred)

+ FMCG commercial understanding and customer oriented attitude / approach

+ Effective task management and team player

+ An ability to learn quickly and work effectively with people at all levels of the organization

LOCATION OF ROLE

+ West Palm Beach

We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status or any other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.

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