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Administrative Support Specialist Arlington, VA

3 months ago


Arlington, United States Air Force STEM Full time

Administrative Support Specialist Arlington, VA Job Overview The Air Force Office of Scientific Research (AFOSR) seeks to fill a DO-301-II, within the AFOSR Civilian Unit Leader Office (CL), AFOSR. Executive Administrative Support Specialist for the AFRL/AFOSR Civilian Unit Leader (CL). Executive administrative support with calendar oversight and management; Defense Travel System (DTS) travel of CL. Scheduling, planning, tracking and logistics of meetings, as well as coordination of CL briefings and talking points. Assist with management of key day-to-day planning, process improvement, protocol, operations, and special projects and with internal and external CL engagements and events. Coordinates with the Chief Scientist Office (CSO), Director's Action Group (DAG), all AFOSR Senior Leaders and Divisions as needed. Serves as the records manager for CL and DD sub-organizations and ensures all files are maintained in accordance with AFRL, AFMC, DAF, and DoD policies. Documents business processes, prepares operating instructions, tracks programs and awards suspenses and packages, and coordinates Front Office Group (FOG) taskers. Composes written communication to and from all levels of management, outside agencies, private companies, and organizations. Telework Yes, this position is eligible for situational telework; as determined by agency policy. Remote Work (CONUS) No, this position is not approved for remote work. Required Qualifications United States Citizenship. Applicants must have at least one (1) year of specialized experience at the next lower grade, DO-01/GS-11, or equivalent in other pay systems. Ability to obtain and maintain a SECRET security clearance. Applicants must have extensive verbal, oral, and written communication skills with the ability to speak to senior leadership and in front of large audiences. Desired Qualifications Experience working with Scientists and Engineers within DoD Research and Development organizations. Excellent time management skills and the ability to prioritize multiple tasks. The ability to collect and summarize information from various resources to effectively communicate policy and guidance. The ability to be proactive and be a self-starter. Strong decision-making, critical thinking, and problem-solving skills. Cultivates and sustains a professional environment of cooperation, cohesion, and teamwork. Bachelor's Degree preferred, but not required. (REQ NO. 17837) Series 0301 #J-18808-Ljbffr