Budget Specialist

The following list provides examples of the most typical duties for positions in this job class. Individual positions may not include all of the examples listed, nor does the list include all of the work that may be assigned to positions in this job class.

Oversees reserve funds, prepares budget transfers and reconciles accounts.

Monitors budget transfer activity through the year to ensure that proper documentation is supplied and that transactions are properly authorized.

Develops queries to provide information on budget transfers, budget balances, missing fields, and position budget data. Acts as a liaison with university departments and provides budgetary consultation as appropriate. Prepares regular and ad hoc reports to support budget planning, salary rate analysis and/or revenue projections. The budget specialist will monitor the program budget focusing on detailed estimates for all the project costs adding up the cost estimates into a budget plan, making payments, invoicing, and timely follow-up focused on completion of tasks. The budget specialist will track the project according to the budget while the work is ongoing. The duties of the budget specialist also include:
* Monitors costs of project activities to ensure that transactions are properly allocated and expensed.
* Assist with budget modifications, transfers and revisions.
* Track expenditures from request through payment and maintain a shadow system for the project.
* Reconcile purchase card statements and prepare logs.
* Serve as the budget liaison with various offices to ensure processing of requests and payments.
* Ensures payment of external contractors.
Minimum Qualifications
Education
Bachelor's degree required.
Experience
* Three (3) years or commensurate experience required working on large government grants.
* Demonstrated ability to use PeopleSoft, Oracle, Microsoft WORD, and Excel. Also, experience using another financial management system such as cloud-based software.
Knowledge Skills and Abilities
* Strong professional, communication, interpersonal, and human relations skills
* Ability to communicate effectively both in writing and orally with faculty and staff.
* Accept the assignment of other duties and responsibilities not delineated in this description to help facilitate the success of the grant and work aim.
Conditions of Employment
Subject to availability of grant funds
Please be advised, COVID-19 vaccinations are not required but encouraged for faculty and staff to be employed at Bowie State University. This protocol is subject to change.
Other
Non-Union Position.
BSU offers a generous benefits package, which includes 22 vacation days, 13 holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

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