Trade Show and Events Manager

4 weeks ago


Doral, United States Imagine Communications Full time

Overview Every day, Imagine Communications is delivering billions of media moments all over the world — anywhere, anytime and on any device.

Imagine Communications delivers innovative, end-to-end media software and networking solutions to over 3,000 customers in more than 185 countries, including the top broadcast facilities and the most technologically advanced sports and live-event venues.

Why Imagine?

Imagine Communications offers a generous Medical, Dental, Vision and Life Insurance package and HSA and 401(k) options with company matching. We like to make sure all our employees are safe when travelling so we’ve got travel insurance covered too.

Employee Wellbeing is a priority for us, so all employees and their family have access to our EAP and Wellness programs, including LifeSpeak and Vitality. Volunteer in your community and we will pay for that too.

A Bit About The Role

Manage all aspects of event coordination and oversee all event deadlines, including: contract negotiation, accommodations, staffing, coordination of registration, audio/visual requirements, and onsite logistics

Develop and maintain the event project plan and objectives, and timelines

Manage budget; track ROI

Oversee timely execution of all programs, including production of graphics and communications (internal and external)

Provide post show/event reports with analysis in a timely manner

Provide research with recommendations as directed

Manage staffing at assigned events, including scheduling in a professional manner

Establish and maintain effective working relationships with corporate and field executives; delivering extraordinary customer service to all stakeholders involved

Follow company finance and legal review procedures

Process all required internal forms; i.e SOW’s purchase req’s

Provide onsite support at tradeshows/events where needed

Ensure all logistical details including room set-up, staging, audio visual, transportation, housing, food and beverage, signage and other special needs for meetings are planned effectively, executed well and within budget

About You

Bachelor's degree in Marketing or related field

3-5 years previous experience managing corporate event budgets

3-5 years Advance level skills in all Microsoft office products with solid skills using spreadsheets and PowerPoint

Ability to lift and move materials (up to 50 pounds) as directed by event needs

Ability to travel and work outside of normal business hours due to conference schedules; could be up to 35% travel

Preferred Qualifications:

Ability to deal with fast-paced dynamic environment with competing priorities and tight deadlines

Exceptional negotiation skills

Professional, clear and concise level writing and communication skills

Ability to work in a fast paced environment and remain flexible and energetic

Ability to manage multiple events concurrently

Ability to work independently and follow through on objectives and direction with minimal supervision, in high profile situations

Celebrating difference, together stronger

At Imagine Communications, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our customers, our employees, our products, and our communities.

We are committed to providing an environment of mutual respect.

Imagine Communications is proud to be an equal opportunity workplace and is an affirmative action employer.

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