School Data Specialist

2 weeks ago

Jefferson City, United States Saint Louis County Clerks Office Full time
Position: School Data Specialist for Business Section

Reports to: School Business Director Department: Elementary & Secondary Education
Classification: Full-time, Support Division: Special Education
Location: Central Office Section: Missouri Schools for the Severely Disabled

Pay Range: SS14 Job Group Code: 602

Highly responsible position directly involved with the overall planning and operation of the business section of State Schools program. Must exercise considerable independent judgment coordinating submission of data in making advanced decisions of determination involving the application of rules.

ESSENTIAL FUNCTIONS:

The incumbent must have the ability to perform the essential functions below either with or without reasonable accommodation.

  1. Provide technical assistance to MSSD schools related to business, therapy services and contract service functions, including assisting them with the Web applications, interpreting rules, and instructions for submitting and updating student and personnel data.
  2. Coordinate data and compile reports from the School Lunch, Student Attendance, Bus Transportation, District Billing and Expense Account programs.
  3. Review therapy service records and invoices to ensure accuracy and compliance with state and federal regulations.
  4. Track renewal of therapy authorizations for individual students in accordance with student's IEP.
  5. Prepare and mail packets of information to therapists and track their application process for enrollment with MO HealthNet.
  6. Coordinate annual and periodic bid processes to obtain related service vendors.
  7. Perform a variety of accounting activities including reviewing bills, invoices and contracts to ensure information is accurate and complete before generating payment.
  8. Prepare and process staff expense account forms to ensure timely reimbursement.
  9. Prepare, reconcile, balance and ensure accuracy of financial transactions. Develop ad hoc reports, spreadsheets, and other financial documents which effectively communicate technical and financial information.
  10. Download and verify data from the incident and other databases and enter data into the Office of Administration fleet system and other databases as necessary.
  11. Create, maintain, and analyze numerous databases/spreadsheets for decision making and to facilitate analyses and/or track information.
  12. Maintain records and prepare reports from various statistical and accounting information.
  13. Monitor the submission of data files to ensure due dates are met and files are accurate.
  14. Assist with logistical arrangements for meetings, conferences and workshops to include creation and dissemination of materials and verifying invoices.
  15. Follow communication and follow-up procedures with MSSD schools who have not met due dates.
  16. Apply a working knowledge of applicable MSSD procedures to ensure compliance and accountability.
  17. Interpret, explain and apply policies related to specific activities conducted by the section.

ADDITIONAL RESPONSIBILITIES:

  1. Proofread manuals and technical reports to ensure accuracy.
  2. Maintain and order inventory to ensure adequate supplies are on hand.
  3. Receive, distribute and process MSSD mail to appropriate person(s).
  4. Research, compile, create and/or generate information, statistical and other reports.
  5. Design electronic and other forms to capture section information in consistent format.
  6. Maintain an orderly, safe, clean, attractive environment.
  7. Lift and move 50 pounds
  8. Perform other related work as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

Working knowledge of the State's Financial Accounting Systems (SAMII), principles and procedures.

  1. Proficient in the use of Microsoft Office, including Word, Excel, Access, Publisher and PowerPoint.
  2. Prioritize, organize and coordinate work activities to achieve established program goals and to complete assignments with minimal supervision.
  3. Adhere to deadlines.

EDUCATION REQUIRED/PREFERRED:

High school diploma or G.E.D.

  1. Typing speed of 55 wpm or better.
  2. Four or more years of experience successfully performing progressively responsible support tasks.
  3. Supplemental business skills, bookkeeping, record management and computer applications courses preferred.

(Other qualifications and experience which, in the opinion of the commissioner of Education, meet the requirements of the position may be accepted in lieu of the above.)

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