Human Resources Business Partner

1 month ago

Houston, United States Excelya Full time

About Excelya Created in 2014, Excelya is a people-centered Contract Research Organization (CRO) that excels with care. We offer a personal and authentic experience within a young, ambitious health company on the path to becoming the clinical research leader in Europe thanks to our 800 Excelyates. Our unique one-stop provider service model – leveraging full-service, functional service provider, and consulting – allows our Excelyates to evolve through a diverse array of projects. In collaboration with preeminent experts, Excelya advances scientific, managerial, and human knowledge to improve the patient journey.

For our team members, excelling with care means benefiting from a stimulating professional environment that encourages personal, intellectual, and operational participation so that together we can be the best in our field. We commit to giving each Excelyate the means to express their natural talents, develop their full potential, and invest their unique selves in our unique project.

To learn more about us, visit

Missions : The mission of the HR team is to provide a very good employee experience and to offer proximity to all our stakeholders.

Position Overview As a Human Resources Business Partner, you are an Ambassador of Excelya DNA for your perimeter and responsible to cascade the global HR strategy at a local level in an international matrix environment. You will manage all key HR functions programs. This includes the entire employee life cycle, from onboarding to offboarding, including employment contracts, compensation and benefits, employee relations, performance appraisals, but also manage Safety and Facilities according to our local regulations. You will be HRBP for Germany, Belgium, and UK. You will report directly to the Chief People Officer based in Paris.

Your Missions

Onboarding

Direct contact of the recruitment Team about employment law related benefits, etc.

Manage employee onboarding: employment contract, insurance affiliation, entry of inherent IT tools.

Organize individual digital and/or physical integration sessions.

Ensure the warm welcome and integration of new employees.

HR Administration, Management, Training, Reporting (& HRIS) – Region

Maintaining employees’ records (hand file, HRIS system, reference letters, etc.)

Manage contractual modifications and carry out the inherent amendments.

Manage absence procedures, rules, and balances of your countries.

Administrative support for the benefits programs (lunch vouchers, health insurance, pension, transportation allowance, etc.)

Schedule meetings, interviews, HR events.

Play a key role in employee relations, participate in and facilitate the works council.

Produce and submit reports about HR activity and employees KPIs.

Manage locally the global appraisal process and actively propose on-going improvements.

Be the HR Go-To contact of your employees.

Prepare and provide accurate payroll information to the payroll agencies.

Manage the Offboarding of employees (HR admin, IT, Tools, notifications to relevant internal stakeholders).

Update the HR page of our intranet (Sharepoint).

Facilities & Projects

Contact for facility management / real estate for every office.

Health & Safety related tasks.

Travel arrangements for business trips.

Contact for cleaning companies for every office.

Lead office move projects.

Organize some gatherings at the office and events.

Skills and Experience Bachelor’s degree in HR or similar diploma. At least 5 years in HR Generalist functions. Experience required in a matrix and international environment. Good HR experience in Germany is mandatory, Belgium and UK are preferred. Fluent in German and English language (both oral & written). Strong knowledge of MS Office. Good knowledge with an HRIS/HRMS. Good knowledge of labor laws. Lead as a Business Partner. Conceptual thinking with the ability to make decisions. Organizational and time management skills. Ability to multitask and adapt within a work environment.

The position can be based in Mannheim (preferably) or Freiburg. We are on a hybrid work model (2 days at home per week). If you are dynamic, curious, and you want to join a multi-cultural company and HR team, this position is for you.

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