Sr. Property Associate

SENIOR PROPERTY ASSOCIATEJLL is currently seeking a dynamic individual for the role of Senior Property Associate to ensure organizational excellence by fulfilling administrative functions for a client in Kirkland, WA. This candidate will also maintain positive relations between tenants, client/property owner, and Jones Lang LaSalle.WHAT YOU’LL BE DOINGAdministrativeProvide direct administrative support to property management Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended Assist in Management Audits Maintain and update employee, client and customer contract data bases Organize, compile and prepare reports for distribution Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm Enforce compliance with insurance requirements among tenantsFinancialProcess accounts payable & accounts receivable (AP/AR)Obtain completed W-9’s from all vendors Assure technological advancement of support systems – maintaining budget guidelines Assist team with budget preparation Track budget line items related to administrative accounts Prepare manual adjustments forms for all tenant services requests Ensure Engineers take monthly readings from electric meters for tenants Assist with new vendor set up § Assist management with monthly reporting Responsible for monthly MES bill-back to clients Responsible for invoicing tenants for any damage which they are directly responsible forClient ServicesResponsible for maintaining the day-to-day relationships with tenant contacts Prepare tenant memos and all communications as directed be manager Liaison between tenants and all building staff/team members Responsible for SharePoint management and document loading Follow up on all tenant requests to ensure completed to satisfaction Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary Work with manager to address tenant needs – special needs are worked through effectively Assist the team with updating and implementing new property on-boardingOperationsReview tenant services requests daily and note completion Ensure all tenant contact information is accurate and completed in all building systems Coordinate access for vendors Distribute documents to Lease Administration Scheduling use of materials to be moved into or out of property Construction Projects/Contractor Relations Draft contracts as requested by managers within 24-48 hours of the request Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basisWHAT WE’RE LOOKING FORAssociate’s/bachelor’s degree or commensurate experience preferred2+ years commercial real estate or property team experience preferredProficient knowledge of Microsoft Word, Excel and PowerPointAdaptability – ability and willingness to learn new software applicationsAbility to multi-task and work on a variety of different projects/tasks at onceOutstanding organizational and project management skillsTeam-oriented; works well with others in a cross-functional way to get the job doneWHAT’S IN IT FOR YOUComprehensive and competitive benefits planJoin an industry leader and shape the future of commercial real estateDeep investment in cutting-edge technology to power your work