Contract & Sourcing Specialist (Hybrid) (PRN | As Needed)

3 weeks ago

Silver Spring, United States Children's National Hospital Full time

The Contracts and Sourcing Specialist is responsible for the creation, negotiation and maintenance of organization-wide contracts for supplies, commodities, services and capital targeted to their specific area(s) of responsibility. Will manage new and existing contracts, facilitate request for proposals (RFPs), conduct competitive bidding, conduct financial and return on investment (ROI) analyses, conduct vendor business reviews, monitor vendor performance and compliance, and oversee contractual relationship with respective department business owner(s) and vendor(s). Will also proactively review spend patterns and market pricing to achieve best financial and operational value through Vendor contracts. The Contract Specialist will work in concert with multiple departments across the organization enterprise to maximize value achieved through vendor contracts and relationships.

Qualifications:
Minimum Education
Bachelor's Degree (Required)
Master's Degree Supply Chain Management, Business Administration, Healthcare Management or related field (Preferred)

Minimum Work Experience
3 years Relevant work experience in contracting, supply chain, or a purchasing function (Required)

Required Skills/Knowledge
Demonstrated skills and abilities in negotiations, problem solving and analytics
Proven strong communication skills both written and oral.
Proven organizational skills, ability to plan time effectively, balance multiple assignments, and meet deadlines
Ability to self initiate and identify improvement opportunities to maximize value in contracts
Strong interpersonal skills and ability to develop relationships with internal and external stakeholders

Functional Accountabilities
Contract Management and Requests for Proposals (RFP's)

  • Proactively analyzes spend data to develop areas for enhancement/new contracting/bidding
  • Manages RFP process from bid development to award and post award review of vendor performance.
  • Manages GPO and local contracts for reviews, renewals, activations, etc.
  • Collaboratively works with departments to centralize and negotiate contracting within Supply Chain.
  • Contributes and manages centralized contract database for accuracy of contract records and timeliness of renewals.
  • Align with Legal department to assure contractual terms mitigate exposure and risk and comply with CNH Legal policies and procedures.
  • Serve as a liaison between department business owner, vendor and Children's National legal representative to execute contracts that are in the best financial and operational interest of the institution
  • Establishes performance metrics/dashboard and business reviews with vendors on a regular basis to ensure vendors are meeting contract obligations.
Strategic Sourcing & Negotiations
  • Under direction of Strategic Sourcing leadership, collaboratively develops high level sourcing and negotiation strategies via analysis of key cost drivers (price, product, and process), supplier, market, technology profiles, rationalization, and contract optimization.
  • Proactively Identifies and presents opportunities for savings based on spend patterns, contract analysis and market pricing.
  • Utilizes price benchmarking tools to negotiate and achieve market best pricing.
  • Develops and maintains strong relationships with external vendors to maximize contract value and opportunities.
Capital Procurement
  • Supports and negotiates capital equipment and total cost of ownership value including associated consumable and service contracts within their respective area(s).
  • Facilitates department end user through the Capital Allocation process. Conducts due diligence on all capital purchases including but not limited to financial, operating, facilities and information technology impacts.
  • Supports Strategic Sourcing leadership team in managing all capital requests from department business owners.
Value Analysis & Purchasing
  • Collaborates with Value Analysis team translating customer needs into sourcing, bidding and negotiation strategies.
  • Communicates details and terms of new contracts to facilitate implementation in coordination with clinical impact.
  • Collaborates with Purchasing Buyers in contract negotiations and to ensure alignment of purchase orders with contract execution and terms.
Organizational Accountabilities
Organizational Accountabilities (Staff)
Organizational Commitment/Identification
  • Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication
  • Demonstrate collaborative and respectful behavior
  • Partner with all team members to achieve goals
  • Receptive to others' ideas and opinions
Performance Improvement/Problem-solving
  • Contribute to a positive work environment
  • Demonstrate flexibility and willingness to change
  • Identify opportunities to improve clinical and administrative processes
  • Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
  • Use resources efficiently
  • Search for less costly ways of doing things
Safety
  • Speak up when team members appear to exhibit unsafe behavior or performance
  • Continuously validate and verify information needed for decision making or documentation
  • Stop in the face of uncertainty and takes time to resolve the situation
  • Demonstrate accurate, clear and timely verbal and written communication
  • Actively promote safety for patients, families, visitors and co-workers
  • Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

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