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Legal Secretary

2 months ago

Cincinnati, United States BakerHostetler Full time

Our Labor and Employment group have an excellent opportunity for a Legal Secretary in the downtown Cincinnati office.This is a non-exempt position that reports to the Office Administrator. The Legal Secretary will have e-filing experience and thorough knowledge of both State and Federal court processes and procedures and must be highly organized, independent and possess excellent time management skills. The ideal candidate will thrive in a fast-paced, deadline-intensive environment and possess excellent people skills with the ability to adapt to changing priorities. The position requires the ability to think creatively and exercise independent judgment when necessary.

Responsibilities:

  • Extensive e-filing experience in both State and Federal courts.
  • Record and monitor deadlines through the Firm docketing system and individual attorney calendar systems.
  • Prepare, proof and format correspondence, pleadings and other necessary documentation.
  • Organize and prepare notebooks for depositions, hearings, arbitrations, mediations and trials.
  • Create and save documents in accordance with Firm Protocols.
  • Assist multiple attorneys.
  • Process attorney and client reimbursements and invoices.
  • Other duties as may be assigned.
Requirements:
  • High School diploma or general education degree (GED); and a minimum of 5 years of related experience.
  • Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint. Proven aptitude to learn new software applications.
  • Excellent written and verbal communication skills. Ability to communicate effectively with all levels of staff members and attorneys.
  • Strong attention to detail. Ability to type/enter data. Ability to write simple correspondence and routine messages.
  • Ability to read and comprehend simple instructions, short correspondence and memos.
  • Ability to read and interpret documents such as operating instructions, procedure manuals, general business periodicals, professional journals, technical procedures, governmental regulations, financial reports, or legal documents.