Marketing Administrative Assistant

3 weeks ago

Randolph, United States Hexapoint Full time

Company Description

Hexapoint is an integrated digital marketing agency with a focus in Healthcare Marketing that collaborates with both Fortune 100 companies and local businesses. We are absolutely committed to delivering tailored solutions that drive tangible and clear results. We simultaneously exceed client expectations while harnessing great company culture.

Role Description

This is a full-time on-site role split between Administration/Operations and Digital Marketing, in the Morristown - Randolph, NJ area. The candidate will be responsible for assisting with daily administrative tasks, maintaining communication with internal and external stakeholders, and providing executive administrative assistance. The role requires strong clerical skills.

At our agency, we're adaptive to the needs of our staff. If you are passionate and excel in a certain area, we will do everything possible to foster and cater to getting you into a role that matches your path.

The Marketing Side:

  • Data Analysis: Analyze marketing data and metrics to provide insights and recommendations. Update dashboards and reports to track marketing performance and KPIs.
  • Social Media Management & Graphic Design: Graphic design and the ability to get everything into the correct sizing is critical. Our creative teams will be guiding this and are there for support.
  • Assisting with Project Management: Assist in planning, coordinating, and tracking marketing projects and campaigns. Monitor project timelines, deliverables, and budgets to ensure projects stay on track.
  • Market Research: Conduct market research and gather data to support marketing initiatives. Compile and analyze data to create reports and presentations for the CMO.
  • Content Creation: Assist with the creation of marketing materials, presentations, and reports. Proofread and edit marketing content to ensure consistency and accuracy.mPlan and coordinate marketing events, such as product launches, conferences, and trade shows. Manage event logistics, vendor relationships, and attendee communications.
  • Hosting & Registrar: (Registrar) Login, renew, cancel, orders - (Hosting) Login, add user, general support tickets, etc (this area can be learned if not familiar) Basic Website Testing (Forms & Directory, Functionality, Mobile Optimizations, etc

The Administrative Side:

  • Administrative Assistance / Executive Administrative Assistance
  • Ability to manage billing and mid-level accounting tasks
  • Phone Etiquette and Communication skills
  • Clerical Skills and attention to detail
  • Proficiency in Microsoft Office Suite
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Ability to work well under pressure and meet deadlines
  • Experience with event planning and coordination

Hexapoint Culture & Company Values:

  • Clear Vision and Mission: We have a clear and inspiring vision and mission that guide our goals and values, ensuring everyone is aligned and motivated.
  • Open Communication: We encourage transparent and open communication across all levels of the organization, ensuring everyones voice is heard.
  • Employee Recognition: We regularly recognize and reward our employees for their outstanding contributions and achievements.
  • Work-Life Balance: We promote a healthy work-life balance by offering flexible working hours and remote work options.
  • Inclusivity and Diversity: We are committed to creating an inclusive environment that values diversity and provides equal opportunities for all.
  • Professional Growth: We provide ample opportunities for professional development, training, and career advancement to help our team members grow.
  • Collaboration and Teamwork: We foster a collaborative atmosphere where teamwork is encouraged and valued.
  • Positive Work Environment: We maintain a positive, friendly, and supportive work environment where everyone feels welcome.
  • Empowerment and Autonomy: We empower our employees by giving them autonomy and the ability to make decisions in their roles.
  • Strong Leadership: Our leadership team is supportive, approachable, and sets a positive example for the entire organization.
  • Employee Well-being: We prioritize employee well-being with initiatives that support physical, mental, and emotional health.
  • Feedback Culture: We encourage regular feedback and use it constructively to continuously improve our processes and relationships.
  • Community Engagement: We are actively involved in community service and social responsibility initiatives, giving back to the community.
  • Innovation and Creativity: We promote a culture of innovation where new ideas are welcomed and creativity is encouraged.
  • Fair Compensation: We ensure fair and competitive compensation and benefits packages for all our employees.
  • Transparent Policies: We have clear and transparent policies regarding performance, promotions, and company procedures.
  • Ethical Practices: We are committed to ethical business practices and integrity in all our dealings.
  • Celebrating Success: We celebrate milestones and successes collectively as a company, recognizing the hard work and dedication of our team.

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