Business Immigration Client Intake Specialist

4 weeks ago

Tampa, United States Ogletree Deakins Full time

Position Summary:

Help make the American dream come true for immigrants This is an exciting opportunity to grow your career with one of the largest law firms in the United States. Ogletree Deakins is an international law firm with 55 offices throughout North America and Europe. We have one of the largest business immigration practices in the United States; our immigration practice group consists of experienced and dedicated immigration lawyers and paralegals who work with domestic and international corporations and businesses in developing appropriate strategies to facilitate the international transfer of skilled employees.

Our Tampa office has an opportunity for a Business Immigration Client Intake Specialist to join their fast-paced business immigration practice The Intake Specialist is responsible for performing a variety of duties centered on new case initiations based upon client requests. Duties include, but may not be limited to communicating with client contacts to intake all necessary information for file creation, case assignment, documentation, and billing; maintaining internal status updates relating to intake cases; inputting data into VisaTrax/InsZoom; and collating documentation for the physical file.

We offer a collegial, collaborative, challenging, and growth-focused work environment with innovative technology, customized resources and processes, and continuous skill-based training and professional development.

Essential Functions:
  • Coordinate and schedule calls and maintain attorney(s) calendar.
  • Copy and assemble case files.
  • Scan and save case files to the firm document management system.
  • Monitor inbox for incoming visa requests.
  • Process initiation requests by entering them into VisaTrax/Zoom; send necessary questionnaires to the Visa Beneficiary (VB) and US managers to complete and return to Ogletree Deakins.
  • Use firm systems to create client-matter billing numbers and file barcodes.
  • Initiate extension cases assigned.
  • File creation, including requesting client matter numbers via Workflow.
  • Follow up daily with VBs and US managers for any documentation and/or questionnaires that have not been submitted.
  • Update case status daily.
  • Scan and submit requests for educational evaluations.
  • Assemble case files for attorney review.
  • Update VisaTrax/InsZoom once the evaluation is received.
  • Assign to the case manager for processing.
  • Process and respond to a high volume of client inquiries (e.g. timeframe of filing, explanation about questionnaires, status updates, and document verification).
  • Close files that will not continue to be processed.
Requirements:
  • 2+ years of office/administrative experience is preferred.
  • Bachelors degree from an accredited college/university is preferred.
  • Flexibility to work additional hours when necessary to reach Firm objectives.
  • Must have the ability to work well with a team and independently.
  • Must be able to achieve basic proficiency in Outlook, Word, Excel, InsZoom/VisaTrax, and DMS within a reasonable training period.

We are not working with outside recruiters for this position.

Please note, applications submitted via email will not be considered.

Benefits:

Office Perks: The Ogletree Tampa office has an amazing culture of hard-working professionals who also have fun Our Tampa team enjoys different office events that include out-of-the-office fun with friends and family, summer baseball games, game nights, and frequent office lunches throughout the year.

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Firm Overview:

Ogletree Deakins has one of the largest Business Immigration practices in the United States and provides a wide range of legal services for employers seeking temporary business visas and permanent residence on behalf of foreign national employees. We provide comprehensive immigration services to clients of all sizes, including numerous Fortune 500 companies. Our practice is designed to provide superior client service at competitive fixed fee rates. Our attorneys are proactive in handling client matters, from case initiation to case strategy/planning to the successful completion of the case, always remaining accessible to all of our clients.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.

  • Business Immigration Client Intake Specialist

    1 month ago

    Tampa, United States Ogletree Deakins Full time

    Position Summary: Help make the American dream come true for immigrants! This is an exciting opportunity to grow your career with one of the largest law firms in the United States. Ogletree Deakins is an international law firm with 55 offices throughout North America and Europe. We have one of the largest business immigration practices in the United States;...

  • Business Immigration Paralegal

    1 month ago

    Tampa, United States Ogletree Deakins Full time

    Position Summary: Help make the American dream come true for immigrants! This is an exciting opportunity to grow your career with one of the largest law firms in the United States. Ogletree Deakins is an international law firm with 55 offices throughout North America and Europe. We have one of the largest business immigration practices in the United States;...

  • Legal Intake Specialist

    1 month ago

    Tampa, United States Feldman Legal Group Full time

    As a legal intake specialist, you would receive and qualify new and prospective clients for the firm. The task of converting contacts into clients is one of the most important processes in our firm. You are responsible for managing the onboarding of new clients and evaluating incoming streams of claims for potential clients. You must possess a strong...

  • Legal Intake Specialist

    2 weeks ago

    Tampa, United States Florida Rural Legal Services Full time

    Job Type Full-time Description General Responsibilities: Florida Rural Legal Services Inc is seeking an Intake Specialist to work under our Victims of Crime Act (VOCA) Grant for our Regional Offices (Ft. Myers, Lakeland, WPB/Riviera Beach, Belle Glade, Ft. Pierce). The ideal candidate must be located within our service area and required to speak Spanish...

  • Legal Intake Specialist

    2 days ago

    Tampa, United States Florida Rural Legal Services Full time

    Job Type Full-time Description General Responsibilities: Florida Rural Legal Services Inc is seeking an Intake Specialist to work under our Victims of Crime Act (VOCA) Grant for our Regional Offices (Ft. Myers, Lakeland, WPB/Riviera Beach, Belle Glade, Ft. Pierce). The ideal candidate must be located within our service area and required to speak Spanish...

  • Client Support Specialist

    1 week ago

    Tampa, United States Fintech Full time

    Join Fintech headquarters in Tampa as a Client Support Specialist! Fintech is the leading business solutions provider of cost-effective technology built to simplify invoice management for products in any business, of any size across the hospitality, retail, and regulated alcohol industries. We empower retailers, distributors, vendors, and suppliers by...

  • Client Support Specialist

    2 days ago

    Tampa, United States Fintech Full time

    Join Fintech headquarters in Tampa as a Client Support Specialist! Fintech is the leading business solutions provider of cost-effective technology built to simplify invoice management for products in any business, of any size across the hospitality, retail, and regulated alcohol industries. We empower retailers, distributors, vendors, and suppliers by...

  • Client Support Specialist

    1 week ago

    Tampa, United States Fintech Full time

    Join Fintech headquarters in Tampa as a Client Support Specialist!Fintechis the leading business solutions provider of cost-effective technology built to simplify invoice management for products in any business, of any size across the hospitality, retail, and regulated alcohol industries. We empower retailers, distributors, vendors, and suppliers by...

  • Card Intake Specialist

    6 days ago

    Tampa, United States Fly Fred Llc Full time

    Job DescriptionJob DescriptionAbout Us:If you’re looking for a place to geek out over sports cards, look no further. OnlyGems  is building the platform of the future for the card industry. We are revolutionizing the collectible space by creating an entirely digital marketplace with gamified experiences for the collector.About The Role:We are currently...

  • Card Intake Specialist

    1 month ago

    Tampa, United States Fly Fred Llc Full time

    Job DescriptionJob DescriptionAbout Us:If you’re looking for a place to geek out over sports cards, look no further. OnlyGems  is building the platform of the future for the card industry. We are revolutionizing the collectible space by creating an entirely digital marketplace with gamified experiences for the collector.About The Role:We are currently...

  • Intake Specialist at Faith Legal Aid

    3 weeks ago

    Tampa, United States Faith Legal Aid Full time

    Job DescriptionJob DescriptionA Family Law Firm in Tampa, FL is looking for one part-time (minimum 12 hrs/wk) intake specialist to join their small strong team. This is a remote position with a requirment of working in the downtown office for a minimum of two days a month. Requirements for this position are bilingual-Spanish and Clio Grow Experience.Our...

  • Benefit Intake Specialist

    3 weeks ago

    Tampa, Florida, United States MetLife Full time

    Description and Requirements Benefit Intake Specialist Job Location: United States : Florida : Tampa Role Value Proposition: Global Operations (Global Ops) focuses on creating positive experiences for MetLife customers and helping the company make the best use of its global resources. We're looking for unique talent with fresh perspectives that can propel...

  • Benefit Intake Specialist

    1 day ago

    Tampa, Florida, United States MetLife Full time

    Description and Requirements Benefit Intake Specialist Job Location: United States : Florida : Tampa Role Value Proposition: Global Operations (Global Ops) focuses on creating positive experiences for MetLife customers and helping the company make the best use of its global resources. We're looking for unique talent with fresh perspectives that can propel...

  • Client Services Manager

    1 week ago

    Tampa, United States Operation New Hope Inc. Full time

    Operation New Hope is a nonprofit operating in Jacksonville, Orlando, St. Johns County, the Space Coast, and soon to open in the Tampa/St. Petersburg area. Our pre-release and post-release programs provide job training and placement, and comprehensive support services to people returning from incarceration and others who have been affected by the justice...

  • Client Support Specialist

    2 days ago

    Tampa, United States Fintech Full time

    Join Fintech headquarters in Tampa as a Client Support Specialist! TheClient Support Specialistposition encompasses a unique combination of client support, problem-solving, financial operations support, technical assistance, and other functions key to our company’s philosophy of providing excellent client service. TheClient Support Specialistserves as the...

  • Client Support Specialist

    2 days ago

    Tampa, United States Fintech Full time

    Join Fintech headquarters in Tampa as a Client Support Specialist! TheClient Support Specialistposition encompasses a unique combination of client support, problem-solving, financial operations support, technical assistance, and other functions key to our company’s philosophy of providing excellent client service. TheClient Support Specialistserves as the...

  • Intake Coordinator

    1 week ago

    Tampa, United States Children's Home Network Full time

    Job DescriptionJob DescriptionJob Summary: **MUST SPEAK SPANISH Responsible professional work serving as a single point of access (SPOA) for the Caregiver Support Services. All client referrals and inquiries are received by the intake specialist who collects family demographics, conducts screening, initial level of need, and accepts referrals to the program...

  • Case Manager, Immigration

    2 days ago

    Tampa, United States BI Incorporated Full time

    Job Description Benefits Information Full-time employees will enjoy a competitive benefits package with options for you and your family including: * Two (2) weeks of Vacation * Fifteen (15) Paid Holidays * Fifty-six (56) hours of sick time * Health Insurance * Vision Insurance * Life Insurance * Health Savings Account * Tuition Reimbursement - $3500...

  • Case Manager, Immigration

    1 day ago

    Tampa, United States BI Incorporated Full time

    Job Description Benefits Information Full-time employees will enjoy a competitive benefits package with options for you and your family including: * Two (2) weeks of Vacation * Fifteen (15) Paid Holidays * Fifty-six (56) hours of sick time * Health Insurance * Vision Insurance * Life Insurance * Health Savings Account * Tuition Reimbursement - $3500...

  • Specialist, Client Relationship Management

    1 month ago

    TAMPA, United States Otis Worldwide Corporation Full time

    Would you like to join a truly international, talent driven company that values Safety, Ethics, Quality, Innovation and Employee Opportunity? Otis is growing and we are recruiting a Service Sales Specialist. The main goal of the role is to achieve sa Client Relations, Relationship, Management, Specialist, Sales Specialist, Field Technician, Manufacturing,...