Contract and Procurement Specialist IV
3 weeks ago
Be a Part of the City You Love
The Office of the Chief Financial Officer -
Office of Contract and Procurement
division is
accepting applications for Contract and Procurement Specialist IV position.
Position Summary
The Contracting and Procurement Specialist class includes positions that involve managing, supervising, performing, or developing policies for professional work to acquire or procure supplies, services, and construction, or research and development by purchase, rental, or lease through delivery orders, purchase procedures, formal advertising or negotiation procedures; the evaluation of contract price proposals; and the administration or termination and close out of contracts. The work requires knowledge of policies and procedures for delivery orders, purchases, commercial supply sources and common business practices related to sales, prices, and discounts, units of measurement, deliveries, stocks, and shipments.
Key duties and responsibilities of Contracting and Procurement Specialists include (1) soliciting, evaluating, negotiating, and awarding contracts with commercial organizations, educational institutions, nonprofit organizations, and State or local governments for furnishing products, services, construction or research and development to the City of Detroit; (2) administering contracts by assuring compliance with the terms and conditions of contracts, including resolution of problems concerning the obligations of the parties; (3) terminating contracts by analyzing, negotiating, and settling claims and proposals; (4) analyzing and evaluating cost or price proposals and accounting systems data; (5) planning, establishing, or reviewing contracts, programs, policies, or procedures; (6) formulating and administering policies and procedures to insure achievement of City socioeconomic goals, such as those affecting small business, labor surplus areas, and disadvantaged business firms; (7) developing acquisition strategies and directing or managing procurements; and (8) providing staff advisory services in one or more of the specializations in this occupation. Formulates procedures, policies, and guidelines for bid proposals and procurement of goods and services, including preparing estimates for use in selecting vendors or subcontractors
Participates in researching and writing specifications and preparing time, cost, material, and labor estimates for items to be purchased
Purchases the highest quality merchandise at the lowest possible price and in correct amounts
Reviews catalogs, industry periodicals, directories, trade journals, and Internet sites, and consults with other department personnel to locate and forecast necessary goods and services, requirements, inventory levels, and pricing
Develops acquisition strategies and directs or manages procurements
Analyzes price proposals, financial reports, and other data and information to determine reasonable prices
Investigates sources of supply for certain commodities and obtains information on new products to meet designated needs
Reviews requisitions for accuracy of description of products and services; makes referral to departmental specifications for acceptance or modifies departmental specifications and award criteria
Approves requests for proposals, quotations, and the issuance of formal purchase requisitions
Confers with engineers, architects, owners, contractors, and subcontractors on changes and adjustments to cost estimates
Consults with clients, vendors, personnel in other departments, or construction foremen to discuss and formulate estimates and resolve issues
Negotiates, renegotiates, and administers contracts with suppliers, vendors, and other representatives
Terminates contracts by analyzing, negotiating, and settling claims and proposals
Maintains and reviews computerized or manual records of items purchased, costs, deliveries, product performance, and inventories
Evaluates and monitors contract performance to ensure compliance with contractual obligations and to determine need for changes
Monitors changes affecting supply and demand, tracking market conditions, price trends, or futures markets
Studies sales records and inventory levels of current stock to develop strategic purchasing programs that facilitate Contracting and Procurement Specialist access to supplies
Analyzes blueprints and other documentation to prepare time, cost, materials, and labor estimates
Prepares estimates for use in selecting vendors or subcontractors
Interviews vendors and visit suppliers' plants and distribution centers to examine and learn about products, services, and prices
Prepares cost and expenditure statements and other necessary documentation at regular intervals for the duration of the project
Sets up cost monitoring and reporting systems and procedures. Reports should include assessment of cost effectiveness of products, projects, or services, tracking actual costs relative to bids as the project develops, and develop progress reports
Provides staff advisory services
Prepares purchase orders, solicits bid proposals, and reviews requisitions for goods and services
Monitors and follows applicable laws and regulations
Prepares estimates used by management for purposes such as planning, organizing, and scheduling work
Researches, analyzes, and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history
Writes and reviews product specifications, maintaining a working technical knowledge of the goods or services to be purchased
Works with bidders, contractors, and other vendors to resolve difficulties which arise during and after the procurement and/or sales process
Monitors shipments to ensure that goods come in on time and resolve problems related to undelivered goods
Monitors expenditures to ensure all purchasing is conducted in compliance with City approved policies and procedures
Arranges the payment of duty and freight charges
Performs special projects and other duties as assigned Education
For all Contracting and Procurement Specialists it is a requirement to have completed bachelor's degree from an accredited college or university, with major course of work in business or public administration, finance, purchasing or a closely related field.
Experience
For selection, appointment to a Contracting and Procurement Specialist level II or higher, in addition to the minimum education requirements, more progressive levels of experience are required based on the following:
Contracting and Procurement Specialist IV at least four (4) years of experience
Equivalency
Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
Evaluation Plan
Interview: 70%
Evaluation of Training, Experience & Personal Qualifications: 30%
Total of Interview and Evaluation T.E.P: 100%
Additional points may be awarded for:
Veteran Points: 0 15 points
Detroit Residency Credit:
15 points
LRD: 09/11/2023
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