Practice Manager

7 hours ago

Mechanicsville, United States Bon Secours Full time
Thank you for considering a career at Bon Secours

Scheduled Weekly Hours:
40

Work Shift:
Days (United States of America)

Bon Secours Tuckahoe Orthopedics

About Us:

As a faith-based and patient-focused organization, Bon Secours exists to enhance the health and well-being of all people in mind, body, and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence, and respect. Bon Secours seeks people that are committed to our values of compassion, human dignity, integrity, service, and stewardship to create an environment where associates want to work and help communities thrive.

Practice Manager - Physician Office - Tuckahoe Orthopaedics & Physical Therapy - Mechanicsville, VA

PRIMARY FUNCTION/GENERAL PURPOSE OF POSITION:

This position manages the daily processes within the physician practice responsible for overall functioning of the practice including management of staff, workflow development, financial performance, patient, provider and staff satisfaction and billing compliance. Assist with the development of operational plans & budgets and implements performance improvement strategies within the departments. Responsible for the effective management of the non-clinical support service functions including medical records, patient documentation data entry, department payroll and office management. Maintains effective working relationships among support staff and oversees the timely and accurate dissemination of both internal and external patient care information. Performs all duties in a manner which promotes team concept and reflects the mission and values of Bon Secours Health System.

KEY RELATIONSHIPS:
  • Works closely with the Administrative Director(s) to develop and implement operational & clinical workflows.
  • Collaborates with peers in local and regional Bon Secours ministries.
ESSENTIAL JOB FUNCTIONS:
  • Responsible for day-to-day operations, keeping the Practice Administrator informed of significant variance from expected staff performance. Monitors deadlines, compliance and facilitates resolution of issues between administrative and clinical staff.
  • Manages office functions to include adequate telephone coverage, payroll processing, supplies and forms, mail processing, functioning office machines, and efficient typing support.
  • Ensures accuracy of payroll submission. Ensures overtime and/or temporary personnel are within budget. Assists staff with payroll issues.
  • Directs and evaluates workflow processes to provide maximum efficiency of daily operational activities. Provides ongoing training and monitoring of work performances to ensure product effectiveness.
  • Implements and directs policies and controls to ensure appropriate compilation of patient demographics and financial data.
  • Maintains understanding and working knowledge of all automation systems located in the departments.
  • Works with the information systems to evaluate agency's ongoing automation needs and recommends upgrades/enhancements to streamline operations and ensure agency's ability to comply with regulatory body reporting requirements.
  • Serves as agency liaison with Information Systems, Accounts Payable, Engineering, Maintenance, Housekeeping and other departments as needed.
  • Participates in annual planning processes and budget preparations.
  • Works with the Director to proactively assess internal operations, anticipate problem areas and develop logical, practical plans of action both long and short-term.
  • Responsible for ensuring optimal staff and patient satisfaction by working closely with the leadership and participating in Gallup surveys.
  • Conducts daily huddles and monthly staff and provider meetings. Prepares agendas and forwards action plans and meeting notes to Administrative Director.
  • Coordinates planning and facilitating compliance with Joint Commission, state, and federal standards, as applicable. Ensure compliance with system policy/procedure for all activities, as applicable.
  • Monitors financial performance on a daily, weekly, and monthly basis. Identifies opportunities for improvement and develops plan to implement necessary changes to meet budget. Ensures compliance to standards with focus on volume, customer service initiatives, productivity, non-provider labor, building occupancy expenses, and clinical supply costs.
  • Implements and monitors policies and procedures on ordering, receiving, inspecting, pricing, stocking, and recording issuance of office supplies in a cost-effective manner.
  • Purchases supplies and ensures proper value for funds expended. Evaluates invoices for accuracy, codes and submits invoices to A/P on a timely basis.
  • Manages revenue cycle to established benchmarks including hold buckets.
  • Ensures scheduling of staff to promote provider productivity as well as promote quality care and fiscal viability.
  • Completes performance evaluation process for subordinate staff within each practice, compiles information for human resource department in a timely manner.
  • Ensures that subordinate staff maintains licensure and certifications as required along with yearly competency evaluation. Provides on-going feedback to staff of performance throughout the year.
  • Manage and track PTO usage for staff.
  • Counsel employees in disciplinary matters and obtain assistance from human resources appropriately for disciplinary actions and/or employee termination process.
  • Notifies Practice Administrator of any HR issues within the departments.
  • Recruit, interview, and hire personnel as necessary and according to guidelines.
REQUIRED QUALIFICATIONS:
  • Associate degree in management or related field
  • Knowledge of medical background in office procedures including use of electronic medical record, patient flow, billing and referrals and authorizations.
  • Computer proficiency including word-processing and spreadsheet applications and knowledge of electronic medical record software applications.
  • Excellent written and oral communications skills necessary.
  • Must have superb interpersonal skills and be able to handle difficult conversations effectively.
  • Demonstrated knowledge of the use of a variety of office equipment including but not limited to a personal computer, printer, typewriter, copier, fax machine, telephone, and calculator.
  • Demonstrated ability to prioritize tasks and handle pressure and delicate situations. Evidence of leadership, initiative, and the ability to function with minimal supervision is required.
  • Demonstrates flexibility to accommodate changes in workload assignments and react calmly and effectively in stressful situations.
  • Ability to work independently and set priorities under minimal supervision.
  • Ability to work within the defined values, mission, and vision of the organization.
  • Working knowledge of Medicare, Medicaid, Managed Care and accrediting agencies guidelines preferred. Able to express opinions openly and honestly and provide feedback in a timely and productive manner.
  • Ability to exam and re-engineer operations and procedures.
  • Ability to collaboratively work with patients, families, and teams within a high-volume environment.
  • Medical terminology
  • Attention to detail
  • Ability to multitask
  • Ability to use standard office equipment (i.e., computer, copier, phone, fax machine)
REFERRED QUALIFICATIONS:
  • Bachelor's degree
  • One to three years of Leadership experience, preferably in a setting; or commensurate education and experience.
OTHER FUNCTIONS:
  • Recognizes and performs other duties in the office as needed to maintain efficient office operations.
  • Participates actively in quality improvement efforts.
  • Will actively demonstrate excellence in service behaviors to increase patient satisfaction.
  • Will participate in the Gallup Impact Plan for department to improve work environment.
  • Serves on committees and assists other managers as requested by Administrative Director.
  • Attends meetings for the benefit of department operations or personal management development and growth
  • Maintains communication with Practice Administrator on weekly basis to review financial performance targets as well as other projects defined by director.
  • Works closely with the Clinical Support Services team.
  • Other duties as assigned
WORKING CONDITIONS:
  • The individual performing this job may anticipate possible contact with human blood and other potentially infectious materials. Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies regarding infection control.
  • Travel outside the office maybe required.
  • Possible overnight travel on occasion to attend seminars and training.
  • Periods of high stress and fluctuating workloads may occur
  • May be exposed to high noise levels and bright lights
  • May have periods of constant interruptions
BON SECOURS MISSION, VALUES, CUSTOMER ORIENTATION AND CONTINUOUS QUALITY IMPROVEMENTS FOCUS:

It is the responsibility of all employees to learn and utilize continuous quality improvement principles in their daily work.

All employees are responsible for extending the mission and values of the Sisters of Bon Secours by understanding each customer, treating each patient, staff member and community in a dignified manner with respect, kindness, and understanding and subscribing to the organization's commitment to quality and service.

The above statements are intended to describe the nature and level of work being performed by individuals assigned to this classification and are not to be construed as an exhaustive list of all job duties. This document does not create an employment contract, and employment with Bon Secours Health System is "at will".

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.

Cost Center:

Bon Secours Tuckahoe Orthopedics

Scheduled Weekly Hours:

40

Work Shift:

Days (United States of America)

Bon Secours is an equal opportunity employer.

Many of our opportunities reward* your hard work with:
  • Comprehensive, affordable medical, dental and vision plans
  • Prescription drug coverage
  • Flexible spending accounts
  • Life insurance w/AD&D
  • Employer contributions to retirement savings plan when eligible
  • Paid time off
  • Educational Assistance
  • And much more


*Benefits offerings vary according to employment status.

Department:
OS-Tuckahoe Orthopedics

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health- Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employer, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com.

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